Opening Date: March 22, 2023
Salary Range: $ 23.118 - $ 29.499 per hour

Closing Date: Open Until Filled

The City of Walla Walla offers a comprehensive benefits package including medical, vision, and dental health
insurance. City paid $50,000 Life/Accidental Death & Dismemberment insurance plus voluntary Life and Long-
Term Disability. Washington State Public Employees Retirement Program (PERS) II/III. City match up to 3% of
base salary for deferred compensation (457(b)). Generous vacation leave, sick leave, and eleven (11) paid
holidays plus 32 hours floating holidays annually.

NATURE OF POSITION
Perform a variety of advanced administrative, secretarial, clerical, and public relations duties; perform office
support activities or coordinate office clerical duties; type and process records, reports, memos, and
correspondence; process purchase requisitions, orders, budget documents and other financial data and
activities. May provide overall guidance on task assignments and projects to Administrative Specialist I.

REQUIRED MINIMUM QUALIFICATIONS
Graduation from high school including or supplemented by secretarial training and five years of increasingly
responsible secretarial or clerical experience, or any equivalent combination of education and experience. Type
at least 50 words net per minute from clear copy. Valid State driver's license.

DESIRED QUALIFICATIONS
Three years of increasingly responsible secretarial or clerical experience in a government agency. Bilingual in
Spanish

APPLICATION AND SELECTION PROCEDURE
A completed City application and resume are required to apply. Applications are available on the Human
Resources page of the City of Walla Walla

Applicants whose experience most closely meets the requirements of the position will be invited to continue in
the selection process which will consist of an oral panel interview, reference inquiries and may include a criminal
background check and consumer report. Completed application packages can be mailed to:

CITY OF WALLA WALLA-HR

15 N. Third Avenue, Walla Walla, WA 99362
Email to hr@wallawallawa.gov or faxed to (509) 524-7935.

REASONABLE ACCOMMODATION
The City of Walla Walla will provide reasonable accommodation to disabled applicants if requested. Please
notify the Human Resources office at least 5 days prior to the need.

JOB DESCRIPTIONS
To obtain a copy of the full job description and class specification for this position, please contact us at:
hr@wallawallawa.gov or 509.527.4475.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained herein
may be modified and/or revoked without notice.

THE CITY OF WALLA WALLA COMPLIES WITH TITLE VI, ADA, AND OTHER APPLICABLE FEDERAL CIVIL RIGHTS LAWS AND
DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, AGE, DISABILITY, RELIGION, VETERAN
STATUS, SEXUAL ORIENTATION, GENDER IDENTITY, OR SEX IN EMPLOYMENT OR THE PROVISION OF SERVICES.

EQUAL OPPORTUNITY EMPLOYER / MINORITIES AND WOMEN ARE ENCOURAGED TO APPLY.

SUPERVISION RECEIVED
General direction and oversight are provided by the specified Department/Divisional manager or supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Employees of the City of Walla Walla are expected to model and foster the City’s core values:
Service - Integrity - Collaboration - Equity - Leadership - Community

2. Receive, sort, open and distribute mail; answer telephone calls; schedule appointments and
meetings; explain programs, policies, and procedures within the scope of authority; provide
information of general or limited technical nature; take messages and refer callers to
appropriate person or department as necessary; monitor radio transmissions if applicable and
respond when appropriate.

3. Communicate with staff at all levels; act as first point of service with community citizens,
businesses, and outside organizations.

4. Transcribe, type, and distribute letters, contracts, reports, and memoranda, including materials
of a confidential nature; compose letters concerning routine matters; take notes quickly and
accurately.

5. Perform research activities; assist the supervisor with special projects; coordinate
communications with other departments, agencies, and cities.

6. Prepare and distribute various committee and task force agenda packets, correspondence, and
related documents; prepare agendas, attend meetings, take notes, and prepare minutes.

7. Operate desktop publishing software to create program brochures, flyers, and other graphic
arts materials; operate word processing, spreadsheet, and database software; create, edit, and
maintain documents.

8. Assist with project administration and complex project accounting for multi-million-dollar
projects to include complex project requisitions, purchase orders, and invoices.

9. Create, track, and maintain project files; monitor project progress to assure required steps and
documentation are completed; process a variety of forms and reports; maintain payroll records
as assigned.

10. Develop and maintain extensive filing systems; review reports and records for accuracy; ensure
compliance with established standards; compile information and prepare routine reports.

11. Prepare and schedule travel arrangements for various department personnel; ensure proper
accounts are charged and complete required documentation for reimbursements.

12. Acquire written and verbal quotes; participate in bid processes including bid openings;
complete purchase requisitions and coordinate orders as needed.

13. Support and provide backup to the Public Works Administrative Support Coordinator as
needed.

14. May provide training and guidance, including delegating assignments or duties, to
Administrative Specialist I.

15. May manage the Small Works/Consultant Services Rosters for the City.

16. May provide backup for the advanced metering infrastructure program, exporting data from
AMI and importing data into the City’s billing software to facilitate the creation of utility bills.

17. Maintain adequate inventories of office supplies, place orders according to established
guidelines.

18. Assist in the development and assembly of division or department budgets; maintain budget
and other financial records.

19. Receive payments, generate receipts, track fees and divisional accounts; enter cash receipts
using on-line computer systems. Process payments for contract and temporary workers.

20. Reconcile all credit card statements for divisional employees on a monthly basis, to ensure all
charges are authorized and have been entered into Munis for payment.

21. Train others in word processing, spreadsheet, and other software applications; answer
questions and provide guidance as needed.

OTHER JOB FUNCTIONS
1. Demonstrate punctual, regular, and reliable attendance which is essential for successful job

performance.
2. Present a positive, professional image; maintain cooperative and effective working relationships; assure

excellent customer service with internal and external customers.
3. Execute assignments, projects, and job responsibilities efficiently and within defined timeframes, work

independently and effectively with little direction.
4. Demonstrate good judgment and employ critical thinking to execute duties, identify issues, seek

solutions, and recommend improvements in support of departmental goals.
5. Provide assistance to staff and higher-level management; participate in resolving operational or

interpersonal concerns; participate in training, meetings, and on committees as assigned.
6. Respect the value of diversity in the workplace and the community.
7. Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient with modern office practices and procedures; able to operate standard office equipment such

• Experience producing spreadsheets; able to use database, desktop publishing, automated purchasing

• Knowledge of financial and statistical record-keeping techniques.
• Demonstrate effective communication skills both orally and in writing including correct English usage,

TOOLS AND EQUIPMENT USED
Operate office equipment including telephones, copiers, facsimile machines, and computers. Operate office
equipment and machines such as personal computers, typewriters, calculator, copy machines and adding
machines.

PHYSICAL DEMANDS
Operate a keyboard and standard office equipment; tolerate sitting or standing for extended periods of time;
bend to retrieve and store files; communicate effectively on the telephone or in person; visually verify accuracy
and completeness of forms, documents and applications; repetitive hand motions to input information; hearing
and speaking to exchange information; light lifting of supplies and boxes.

WORK ENVIRONMENT
Work is performed in an office environment where noise, frequent interruptions and lack of private workspace
may be present. Some assignments require sitting for extended periods of time. Work environment periodically
has associated pressures from stringent workload deadlines and schedules.