R22580 Temp-Administrative Coordinator I

Pay Range: 25 - 33

We are looking for a Temporary Administrative Coordinator to provide administrative support for our Medical Affairs department.

The Administrative Coordinator will provide organizational support to various levels of senior leadership and accompanying staff. The role requires basic knowledge of administrative best practices and procedures. General responsibilities may include calendar management, planning events and logistics, travel and expense reconciliation, technical support and facilitation.

A typical day might include the following:
Serves as a primary point of contact and liaison for internal and external coordination of requests.
Resolves administrative problems by analyzing information; identifying and communicating solutions.
Creates and revises systems and procedures by analyzing operating practices, evaluating personnel and implementing changes.
Maintains rapport with customers, managers, and employees by providing outstanding support and driving leadership priorities.
Guides' employee actions by researching, developing, and updating policies, procedures, methods, and guidelines; communicating developments to management.
Accomplishes department and organization mission by completing related results as needed.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
Responsible for optimizing schedules for leaders.
Responsible for submitting Purchase Order requisitions and collaborating with Strategic Sourcing and Procurement to manage tracking of requisitions
Coordinates basic administrative workflows within the department and may help streamline processes.
Acts as the point person responsible for coordinating logistics of internal/external meetings, and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit.
May be responsible for coordination of completed agendas and coordinating final slides and distribution.
Makes catering recommendations for meetings and events scheduled over meal periods.
Assists in the coordination, supervision, and completion of special projects as appropriate.

This role may be for you if you:

• Highly independent and shows sophisticated judgment and problem-solving skills. Ability to collaborate with team members cross-functionally.

• Quick learner who can shifts gears with ease and make good decisions during change or ambiguity.

• Proficient written and verbal communication skills

• Ability to prioritize and multitask is required while maintaining a high level of accuracy and attention to detail.

• Ability to interact with all levels of employees and maintain confidentiality.

To be considered for this opportunity, you have at least 1-2 years of relevant administrative experience. Associate's or Bachelor's Degree preferred. Proficiency in MS Office is a requirement. Knowledge in SharePoint, Concur and MS Teams are preferred.

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  This is a contract position at Regeneron with Magnit Global being the Employer.
• To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.