Job description

About PLN
Founded on Skid Row in 1980, Para Los Ninos provides education and wraparound support, serving over 6,000 children, youth, and families annually in some of the most underserved areas in Los Angeles. PLN fosters pathways to success by striving for excellence in education, family support, and comprehensive social-emotional, and community-based services.
Through early education, TK-8th grade education, youth workforce services, and family and community services Para Los Ninos model provides a comprehensive, holistic approach to break the cycle of poverty and help children and youth thrive.
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Position Overview*
Under the supervision of the Director of Youth Workforce Services Program, the Administrative Clerk II will provide administrative support to the Youth Workforce Services Department, Central and East LA YouthSource Centers. This position will provide administrative support, including answering and transferring phone calls, taking messages, ordering supplies, check requests, travel arrangements, making appointments, monitoring customer flow as well as informing youth about services.

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Duties*

• Assist with office workflow in the absence of the Director of Youth Workforce Services and Program Managers.
• Assists Director of Youth Workforce Services with presentation for site visits, program and fiscal audits.
• Record, transcribe and disseminate meeting minutes, letters, reports and other program materials in appropriate business format.
• Participate in team staff meetings and professional development activities.
• Monitor phone inquiries, receive visitors and respond to direct requests for information and/or forward messages to appropriate staff.
• Receive, sort and distribute incoming mail and assist with outgoing mail
• Process and monitor check request, reimbursements and purchase orders
• Assist program staff in obtaining quotes for required supplies or services
• Maintain record binders for all expenditures and supporting documentation for auditing purposes
• Assist with maintenance of participant records
• Booking travel and hotel arrangements, as needed.
• Maintain equipment inventory and distribution of office and participant supplies/supportive services
• Maintain master calendar and reserve rooms for meetings/events
• Coordinate materials for meetings, training sessions and other activities
• Maintain and update database(s) as needed.
• Attend, record and transcribe minutes of collaborate and staff meetings.
• Assist program staff with special projects or initiatives
• Must be able to meet deadlines and complete assigned tasks
• Assist Program Director in preparing for presentations, communications, including performing internet searches, creating PowerPoint presentations, and providing additional support as needed.
• Carries out mission, vision, and values established by the President/CEO and Board of Directors.
• Participate in the overall agency accreditation/ continuous quality improvement processes.
• May perform other duties as directed by Program Director.

Qualifications and Experience Requirements

• High school diploma or equivalent.
• Minimum of two (3) years paid office experience.
• Must be organized, flexible, detail oriented, and creative.
• Strong commitment to the mission, policies, goals and philosophy of Para Los Niños.
• Bilingual (English/Spanish) with the ability to perform written and oral translation preferred.
• Ability to excel at details, multi-tasking and working under pressure in a fast-paced environment.
• Must be proficient in MS Word, PowerPoint, and Excel.
• Excellent writing, verbal and organizational skills
• Ability to work independently
• Must be available to work flexible schedule (some weekends and evenings)
• Previous experience working with city and/or county organizations/programs or Knowledge of city/county organizations/programs
• Must have the ability to nurture respectful relationships with clients and must be sensitive to the client cultural and socioeconomic characteristics.
• Experience in WIA preferred.

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Special Requirements*

• Must have a reliable automobile for use on the job (mileage to be reimbursed). Valid California Driver License. State required automobile insurance coverage.
• TB clearance, to be renewed every two years

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COVID-19 Vaccine required for all employees*
Must have all vaccinations and applicable boosters for Covid-19.

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Physical Requirements*
To perform this job the individual must be able to carry out all essential functions satisfactorily. Reasonable accommodations may be made to enable qualified individual with disabilities to perform the essential functions of the job.

• Approximately 50% of time is spent sitting, while frequently required to walk, stand and bend.
• Must be able to speak and hear well.
• Good vision is imperative.
• Occasionally required to stoop, kneel, crouch or crawl.
• Employee will be required to lift and/or move up to 25 pounds without assistance

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Expectations for All Para Los Niños Staff*
Candidates for employment at a Para Los Niños, regardless of position, will consistently demonstrate the following:

• Unwavering belief in and commitment to fulfill the mission of Para Los Niños.
• Deep commitment to the success of all PLN students and families
• Commitment to excellence and high standards - for self, students, and colleagues.
• Continuous learning by engaging in reflection, self-assessment, and individual professional development.
• Use of data to inform decisions and drive continuous improvement.
• Ability to thrive as a member of a collaborative team.
• Self-motivation and initiative with solutions-oriented disposition.
• Belief in and ability to develop respectful relationship with parents and children marked by sensitivity to the students’ cultural and socioeconomic characteristics.
• Excellent oral and written communication skills.
• Ability to effectively handle challenging situations
• Comfort with basic Microsoft Office applications and a curiosity and propensity to push own adoption of new technology and approaches.
• Regular, punctual attendance and professional appearance.

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Para Los Niños is an Equal Employment Opportunity Employer*
It is the established policy of Para Los Niños (PLN) to provide equal employment and advancement opportunities to all qualified applicants and employees without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin (including possessing a driver’s license issued under Vehicle Code § 12801.9), ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. PLN also prohibits discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Job Type: Full-time

Pay: $20.32 - $21.84 per hour

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