Administrative Assistant (Temp)

BlueSun Inc.

Full Time

Portland, OR

$18 an hour

Posted

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Job description

BlueSun Inc has an excellent opportunity for a full-time temporary Administrative Assistant for Clean Water Services in Tigard

GENERAL STATEMENT OF DUTIES:

Performs a wide variety of responsible and complex administrative and technical duties for a program, professional staff, or manager.

ESSENTIAL FUNCTIONS:

(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions):

Provide administrative support relating to the operation of a District department including composing regular and confidential correspondence, compile and present data; prepare spreadsheets and databases; prepare reports on financial, technical or administrative issues; coordinate mailings of District construction projects to property owners; organize and maintain complex filing systems; prepare meeting agendas and minutes; maintain calendars; schedule meetings; and assist in budget preparation and monitor expenditures.
Assist in the preparation of legal contracts and forms; coordinate bidding process; coordinate all requests for bid information; enter purchase orders for project tracking; submit approved contract invoices for payment.
Oversee, organize, assign, and review staff’s work; develop performance standards; prepare performance evaluations; provide coaching and prepare development plans; implement disciplinary procedures.
Respond to and resolve internal and external customer complaints and requests for information; explain policies, procedures, and controlling regulations relating to assigned responsibilities.

QUALIFICATIONS FOR ENTRY:

KNOWLEDGE OF: business English, spelling, punctuation, grammar, and math; contemporary office management practices and procedures; record-keeping and office filing; basic principles of data collection and report compilation; methods and procedures of budgeting and fiscal monitoring.

In addition to the knowledge listed above, some may also require the following knowledge:

Knowledge of: principles of supervision; teambuilding and coaching techniques and practices.

SKILL IN: use of computers and computer software including word processing, spreadsheets, and databases; keyboarding at a speed necessary for successful job performance.

In addition to the skills listed above, some may require the following skills:

Skill in: planning, organizing, directing and reviewing the work of administrative support staff and technical personnel; supervising, training, disciplining and evaluating staff.

ABILITY TO: research, analyze and summarize data; monitor budget revenues and expenditures; establish and maintain effective working relationships with those contacted in the course of work including a variety of District and other government officials, community groups, and the general public; operate effectively in a team environment; communicate effectively, both orally and in writing.

Experience and Training Guidelines:

Any combination of experience and training that would likely provide the required knowledges, skills, and abilities is qualifying. A typical way to obtain the KSAs would be:

Increasingly responsible experience in secretarial or advanced administrative support work, and specialized office administration training in office software, filing and records management, business writing, data management, and related fields.

Please send your resume to BlueSun for consideration.

BlueSun, Inc. is an Oregon Forward Employment Services Company. As such we give hiring priority to persons with a disability, but we help anyone who wants a job.

BlueSun, Inc. is an equal-opportunity employer. This means we do not discriminate in employment decisions or policies in violation of the law based on any legally protected status, including but not limited to race, color, national origin, citizenship status, creed, religion, gender, age, marital status, physical or mental disability, sexual orientation, gender identification, political affiliation, veteran status, or any other status protected by law.

About BlueSun Inc.:

BlueSun Inc. is a non-profit dedicated to providing employment for veterans and people with a disability but will help anyone looking for a job. We do this through education, technology, accommodation, and advocacy assistance. Job development services offered by BlueSun include vocational exploration, job search, job application assistance, resume writing assistance, interview training, meeting with employers to advocate for client placement, and job coaching. EVERYONE DESERVSE A JOB

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