Job description

We are looking for a responsible Administrative Assistant to perform the administrative, business office services, scheduling, and new business development tasks as assigned by the Assistant Executive Director. Must be a team player and able to manage multiple tasks and prioritize accordingly. Additional compensation included for on call scheduling responsibilities one week per month.

Principal Duties and Responsibilities:

• Typing/transcription duties.
• Client Referral – All referral will be given to the assigned New Business/Sales coordinator. If he/she is not available, the next person on the new business sales tree will take the service request. The Administrative Assistant will collect the name and phone number of the referral prior to transferring the call. The Administrative Assistant will complete the new business in-take form when no one else is available and log it accordingly.
• Filing and Reporting – Assist with Establishing and maintaining client files.
• Reception/Telephone duties.
• Computer Entries – Enter data into Atria systems as instructed and maintain Excel tracking documents.
• Assist the Scheduling Department with providing on call staffing coordination for at least a seven (7) day duration each month. While on call must be available to perform necessary tasks including, but not limited to, taking phone calls to advise staff and clients on staffing placement from 5pm-9am on weekdays and all day (24 hours) remote on the weekend. Communicate all updates made while on call to the Director of Staffing Coordination.
• Assist the Assistant Executive Director with employee AxisCare time tracking.
• Assist with new hire file creation.
• Answer general questions about the Agency and provide callers with address, directions, and other information, referring other specific questions to appropriate staff.
• Create and print fax cover sheets, memos, assist users, send faxes, and retrieve and route incoming faxes.
• Assist with scheduled in-services by ensuring all master signature sheets are signed, and update the in-services tracking tool.
• Assist with New Hire Orientation by welcoming attendees, providing handouts, assistance with uniform issuance, and taking photos for name tag creation.
• May perform other duties as needed and/or assigned.

Minimum Qualifications:

• High School Diploma or General Education Degree (GED) required.
• Work experience as an Administrative Assistant or related field. Experience in community health preferred.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two-digit numbers and to multiply and divide by 10’s and 100’s.
• Able to apply commons sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.

Job Type: Full-time

Pay: $18.68 - $21.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekend availability

Ability to commute/relocate:

• Garden City, NY 11530: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

johnandkristie.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, johnandkristie.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, johnandkristie.com is the ideal place to find your next job.