Description

Applications will be continuously reviewed; you are strongly encouraged to apply early. The hiring manager reserves the right to close the recruitment at any time.
NOTE: This recruitment may be used to fill more than one position.

Why work for the Washington Student Achievement Council?
At the Washington Student Achievement Council (WSAC), we are committed to increasing
educational opportunities and attainment in Washington. We believe that every person living in the state of Washington should have access to educational opportunities and be encouraged to pursue education or training beyond high school.

To achieve our mission, we:

• 
  Lead statewide strategic planning to increase educational attainment.
• Administer programs that help people access and pay for college.
• Advocate for the economic, social, and civic benefits of higher education.
• Learn more about the work of the Washington Student Achievement Council and our equity statement at www.wsac.wa.gov.

At WSAC
Our programs and policies work with diverse communities to eliminate barriers to people pursuing education beyond high school. As an employer, we strive to hire, cultivate, and retain a competitive workforce that reflects the communities we serve.

• We offer flexible/alternative work schedules, wellness activities, and teleworking opportunities.
• Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work.
• Employees have access to tuition assistance and tuition waiver programs,
• If you have experience advocating for communities of color or others who are experiencing educational inequities-including those directly impacted by the criminal justice system; people who identify as queer, trans, lesbian, gay or bisexual; veterans; and people with disabilities you are strongly encouraged to apply, even if you don’t meet all of the desired/preferred qualification listed.

Learn more about WSAC’s mission and our commitment to equity. This is a full-time, exempt position and is eligible for benefits, leave, and retirement. This position is eligible for externally mobile designation, meaning up to 60% of the work can be performed from home. During the training of this position, you will be expected to work from the WSAC headquarters located in Olympia, WA, unless authorized by supervisor to work remotely. Following a training period, work is required at the WSAC headquarters 2-3 days per week, all other working days may be performed remotely. Successful candidates must be able to work at the Olympia office when required. Equipment and supplies required to work from home will be provided by the agency, including a computer, monitors, keyboard, mouse, and an office chair.

The standard schedule is five days per week, eight hours per day. Flexible work schedules must be agreed to by the employee and supervisor. This position is overtime eligible and covered by state civil service rules. The Administrative Assistant position requires occasional in-state travel and occasional evening and weekend work. Travel is typically centered around event planning and coordination throughout the year with advanced notice.

As an Administrative Assistant for the Washington Student Achievement Council (WSAC), you will provide high-level administrative support helping the agency to run smoothly. This position reports to the Director of Operations & Administration, while supporting any variety of teams across the agency. Success in this position requires: a team player who has a strong interest in the work of the Council and understands their role in helping to promote the initiatives of the Agency, a person who understands how their words and actions affect others and is willing to grow and foster both internal and external working relationships. Someone who is highly organized, comfortable with ambiguity, and who can adapt to change quickly and efficiently will succeed in this position. Additionally, we are looking for someone who is highly skilled with Microsoft Outlook, Zoom (or similar online platform), internet searches for research and has a propensity for multi-person executive-level scheduling. If this sounds like you, and you are a person with a can-do attitude and willingness to help, we encourage you to apply!

Duties

Some of the duties performed include:

• 
  Support multiple executive-level staff, including scheduling and coordination of appointments and meetings, calendar coordination, and the unique administrative needs of the executive(s) you support.
• Provide administrative and logistical support to colleagues, such as: scheduling and supporting group meetings, assisting with the development of presentations and event materials, coordination of technology needs for in-person and hybrid meetings, and assisting with a variety of administrative processes.
• Serve as an active member of the Support Staff team working to coordinate events and meeting planning, including contract negotiations and execution for venue space, catering needs, and on-site technical support. This includes serving as the point of contact for vendors during large events. These events and meetings will include travel coordination for WSAC staff, processing of travel requests, booking of airfare, hotel, transportation, and registrations for events.
• Following travel you will prepare travel reimbursements, adhering to internal rules and regulations as well as State Administrative & Accounting Manual (SAAM) guidelines.
• Serve as primary technical support for online or hybrid meetings, including large webinar events hosted on Zoom (or similar platform) with up to 500+ attendees on average.
• Serve as an active member of the front desk team. This includes answering & directing incoming phone calls, assisting with the opening of agency mail, assisting vendors, and being available for on-site staffing needs at WSAC headquarters.
• Continuously build positive working relationships with agency partners, stakeholders, & staff.
• Continuously learn and apply protocols regarding records retention and archiving in support of agency records management across departments.
• Willingness to learn and apply protocols regarding the public records act in support of RCW 42.56.

Qualifications

Required Qualifications:

• 
  Four or more years (full-time equivalency) of experience providing professional-level support in an office, assisting executive level staff, or work supporting office operations.
• Associates Degree (Note: Education may be replaced on a year-for-year basis with additional administrative work-related experience.)
• Minimum 5-years’ experience with the following Microsoft applications:
  • Outlook / Word / PowerPoint / Excel
• Minimum 2-years’ experience working with Zoom (or equivalent online platform)
• Commitment to advancing diversity, equity, and inclusion.
• The ability to travel within Washington State as required.

Desired Qualifications:

• Direct experience supporting executive-level managers within state service.
• Experience providing technical support or virtual hosting using the following virtual. presentation platforms: Zoom Meeting, Zoom Webinar, and/or Zoom Classroom.
• 1 or more years’ experience with Microsoft Teams and SharePoint.
• Bachelor's degree.

Supplemental Information

Compensation
Full salary range for this exempt, professional position is $45,609 - $61,706.

Application Procedures
To be considered for this position you must possess the required qualification listed above. Find this job posting and complete your profile at www.careers.wa.gov. which must include the following:

• 
  Letter of Application. A letter of application that addresses how you meet the required education and experience described in this announcement. Applications with generic cover letters will be considered nonresponsive and may eliminate the application from further consideration.
• Resume. A detailed resume including all educational and professional experience.
• References. A list of names, titles, emails, and current telephone numbers of three (3) employment references.

Please Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

QUESTIONS?
For questions about this recruitment contact Alisha Rollins at AlishaR@wsac.wa.gov, or you may call (360) 485-1139.

EEO Statement
The Washington Student Achievement Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all applicants and employees. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and veterans are encouraged to apply. If you need accommodation in the application process or wish to receive this job announcement in an alternative format, please call 360.485.1138 or email HumanResources@wsac.wa.gov