SUMMARY

This position is responsible for supporting the Human Resources Department by completing general services and administrative tasks. The HR Administrative Assistant must be flexible and responsive to direction from team leaders within the company and have a work attitude that promotes inter-department relationships. Maintains strict confidentiality at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include other duties as assigned.

• Provides efficient, accurate, high-level administrative support for the HR Department. Seeks direction when needed.

• Assists with full cycle recruiting from the need for a position to onboarding the new employee.

• Supports maintaining and updating personnel policies and procedures.
• Assists with employee benefit programs including employee wellness, leave of absence, and the open enrollment process.

• Assists with the coordination and tracking of employee training activities.

• Supports the employee performance review program. Assists with the proper record keeping closing out each performance review cycle.
• Maintains extensive recordkeeping, electronic files, and documentation. Prepares tracking reports as requested.
• Gathers and collates information provided by others to produce summarized presentable reports for management review of department work tasks.

• Performs external communications and routes communications to the appropriate subject matter experts.

• Maintains strict confidentiality regarding member projects, matters of personnel, and matters identified as confidential in the context of corporate operation and planning.

JOB DUTIES may include other duties as assigned.

• Internal and external communications as required. Generates general correspondence, reports, and other assignments from management.

• Assists with coordinating and scheduling meetings, both internally and externally.

• Provides needed support during meetings as requested.

• Enter purchase order requisitions and validate invoices and charges as necessary.

• Serves as the point of contact when staff are out of the office. Provides backup functions as needed or assigned.

• Participate as part of the HR team helping employees with day-to-day requests within their scope of service.

• Handles assignments and projects in a confidential nature.
• Assists with ensuring compliance with regulatory employment laws, rules, and regulations.
• Assists with responding to employee, supervisor, and manager requests.

• Establishes and maintains, in accordance with standard administrative procedures, necessary files for the Department.

• Works collaboratively with colleagues and fosters a spirit of cooperation in the workplace.
• Conducts themselves in a manner that reflects well on UEC and contributes to harmonious relations with coworkers, members, and the general public.
• Respectfully takes direction from management. Refers any situations outside their scope of service to their Manager for direction.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education:

High school diploma or general education degree (GED) is required. An Associate degree in Business Administration or a related field is desired.

Experience:

Two (2) years of Human Resources experience, related administrative experience, or equivalent combination of education and experience/training.

Preferred Qualifications/Skills:

• Previous utility experience is preferred.

• Oregon Public Notary preferred.

• Strong communication skills. Ability to effectively present information and respond to questions from groups of managers, clients, members, and the general public.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Excellent computer skills. Must be adept at using various applications including database, spreadsheet, report writing, graphics, word processing, presentation creation/editing, communication by e-mail, Proficiency in Word, Excel, PowerPoint, and other office and data management software is required.