Job description

Accounts Payable Specialist - A/P Specialist - Working out of the SERVICE TODAY Branch in Federalsburg MD.* - *Full Time, Hourly position.
Are you....
Independent?
Willing to 'own' the A/P Process, start to finish?
Experienced with A/P Automation & ACH Payments?
A good 'technology' person - can help with conversion and management of EDI and ACH process / A/P Automation project?
Good at developing and managing "Best of Class" A/P Workflows, Policies, Best Practices, Processes?
Able to manage the Payment process to take full advantage of Discounts and Rebates available?
A good collaborator?
A "Problem Solver" when it comes to A/P? Good and getting resolution, finding answers?
An experienced Accounting Pro, solids skills - ok in a fast paced high volume work environment?
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JOB SUMMARY/OBJECTIVE:
The objective for the Accounts Payable (AP) Specialist is to provide excellent customer service while reviewing and controlling expenses by receiving, processing, verifying and reconciling invoices for payment.
ESSENTIAL JOB FUNCTIONS:
Reconcile processed work by verifying entries and comparing system reports to balances.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Maintain vendor relationships and ability to resolve issues and/or renegotiate contracts as needed.
Pay reimbursable employee expenses by receiving and verifying expense reports and requests for advances.
Maintain accounts payable general ledger and aging reports by verifying and posting account transactions and reconciling.
Verify vendor accounts by reconciling monthly statements and related invoice transactions.
Maintain historical records by filing documents.
Disburse petty cash by recording entry; verifying documentation, and monthly reconciliations.
Complete reports and analysis as needed.
OTHER JOB FUNCTIONS:
Provide support as required to the Accounting Department.
Assist department with month end close, quarterly reporting, and regular training.
QUALIFICATIONS/ABILITIES:
Ability to identify needs of automation and streamline with the use of technology
Timely follow up with vendors and/or employees to resolve any outstanding AP issues.
Communicate effectively using internal/external customer service.
Ability to detail review vendor invoices and verify month close expenses and costs are in-line with budget.
Strong attention to organization and detail.
Strong interpersonal, verbal, and writing skills.
Strong organizational skills and ability to maintain confidentiality.
WORKING CONDITIONS/PHYSICAL DEMANDS:
Work is performed in a professional group office environment.
Lift up to 30 Lbs.
Ability to travel by car to all LTP branches when required.
EXPERIENCE/EDUCATION:
3-5+ years in a high volume payables environment or equivalent education in accounting.
High School Diploma or Equivalent Required.
BA preferred
Proficient in Microsoft Excel and Word.
Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
EOE
Rev. 6/18

Job Type: Full-time

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