Accounts Payable Coordinator

Company Overview:

Established in 1984, Beemac Inc. is a premier transportation company providing asset-based trucking, logistics, port, warehousing, and specialized services to customers throughout North America. Headquartered in Ambridge, PA, Beemac Inc. operates over 400 trucks, and has 34 terminals nationwide.

Please note: This is an IN-OFFICE position. Starting pay will be $18 - $21 an hour (depending on experience).

Job Summary:

The Accounts Payable Coordinator is responsible for performing day-to-day general accounting activities requiring a general understanding of business processes and the ability to investigate and explain variances in business results from period to period. Responsible for all payments of goods and services. Compiles and maintains accounts payable and other accounting records.

Responsibilities and Duties:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
• Maintains current and accurate records related to vendor terms, purchase orders and other special instructions.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks.
• Research and process credit memos and apply to current outstanding invoices.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Disburses petty cash by recording entry and verifying documentation.
• Reports sales taxes and monitors exemptions by reviewing requirements on vendors and invoices.
• Manages check run process and intermittent manual check processing.
• Assist management with non-routine research and problem solving related to vendors and accounts payable.
• Reconcile and analyze aging reports against the general ledger and supply analysis to manager.
• Respond to emails, phone calls, direct messages in a timely matter to resolve internal and external questions regarding payment and status of invoices.
• Protects organization’s value by keeping information confidential.
• Performs other duties as assigned.

Qualifications and Requirements

• Ability to analyze information and meet deadlines
• Proven ability to work independently and in a team environment
• General math skills
• Great interpersonal and verbal communication skills
• Experience in working with accounting software and databases
• Strong time management and organizational skills
• Detail-oriented with a passion for accuracy
• Basic Accounting understanding
• Excel proficiency
• Three or more years of hands-on experience in Accounts Payable
• Associates Degree a plus
• High school diploma, GED, or equivalent required

The many benefits of Beemac:

• Health/Dental/Vision/ LTD/Life & AD & D
• Paid Time Off and Paid Vacation Holidays.
• 401K program plus company matching.
• Focused career development.
• Employee Stock Ownership Program (ESOP).
• Tuition Assistance Program.

Other Perks:

• We celebrate the achievement and successes of our teammates.
• We support our local communities and encourage our employees to volunteer for a myriad of charity events and activities.

Why you should join us:

• We are growing at a fast pace with consistent year over year revenue increases of more than 100%.
• We offer a dynamic company culture that values our employees as our greatest assets. We celebrate the fact that our employees are at the center of making our company flourish.
• We are a Team! One SWARM…one GOAL!

Accomplishments:

• Ranked No. 3,660 on the Inc. 5000 List for 2022
• Ranked 30th on 2022 Pittsburgh Business Times “Largest Pittsburgh-area Private Companies” list
• Ranked 91st on 2022 Transport Topics “Top 100 For-Hire” list
• Ranked 18th for the 2022 Pittsburgh Business Times “Fast 50” Award
• Named a winner of the Pittsburgh Post-Gazette’s “Top Workplaces 2022” Award

Ranked 3rd in the extra-large company category in the 2019 Pittsburgh Business Times “Best Places to Work” Award.