Title: Accounting Coordinator of Accounts Payable

Qualifications:

• Bachelors Degree in Accounting or related field is preferred.

• Experience in all aspects of accounts payable, particularly in a school district, municipality or other governmental entity is preferred.

• Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment and software applications and operations. Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint) Google platforms in a Windows environment and willing to learn new software programs as needed. Experience using MUNIS or similar accounting software applications is preferred
• Demonstrates strong analytical skills.
• High level of professionalism and the ability to maintain confidentiality are required.
• Excellent written and verbal communication skills are required.
• Ability to handle all aspects of this position in a complex working environment using sound judgment is required.
• Ability to prioritize, manage and accurately complete multiple tasks in a fast-paced office environment is required.
• Ability to work effectively with the administrators, parents, school staff and vendors is required.
• Ability to work as part of a team and independently is required.
• Possess a pleasant attitude and demeanor; relates well to others; courteous and helpful manner; enjoys interaction and solving problems; follows through on completion of tasks.

Evaluated by: The Director of Accounting and Business Services

Job Goal: Processes all vendor payments ensuring accuracy, completeness of the order, receipt of goods and/or services and the timely payment of invoices.

Work Year: 12-month position 2,016 hours annually

Salary/Benefits:According to the WEA Unit E contract.Starting hourly rate: $28.54 to $36.20 based on experience.Hourly Rate will be adjusted upon contract ratification. Benefits - Health, Dental, LIfe and Long-Term Disability Insurance available.

Salary/Benefits: According to the WEA Unit E contract

Performance Responsibilities:

• Processes all vendor payments by verifying accuracy of invoices, receipt of goods and/or services, completeness of the order, and closure of Purchase Order when completed.
• Verifies appropriateness of invoices in relation to School Department, Town and State purchasing standards and regulations.
• Reconciles Accounts Payable transactions and prepares journal entries as needed.
• Researches and resolves problems with vendors.
• Obtains W9s and assigns new vendor numbers as required.
• Maintains files for pending invoices, paid invoices, account information, and supporting documentation.
• Copies, redacts confidential information, and files paid invoices in an organized manner.
• Processes and posts credit memos from vendors.
• Verifies status of uncashed vendor payment checks and processes voided checks, as required, by communicating with the Treasurers office.
• Creates, updates and maintains a variety of spreadsheets and database files as needed to track pertinent accounting information.
• Processes, sends and files employee reimbursement forms.
• Contacts vendors and places maintenance service calls for Central Office, including water deliveries, shredding services, etc.
• Provides support to the Transportation Coordinator as needed.
• Reviews accuracy of weekly payroll information input by the Payroll Accountant as needed.
• Performs other duties as assigned by the Assistant Superintendent and/or the Director of Business and Accounting Services.

Essential Functions of the Job

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk, and hear. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance and stoop.

The employee must lift and/or move up to 20 pounds. Specific vision abilities required by this job include the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions.