Job description
This is a temporary position from April-September 2023
Provides general office support to the Human Resources staff, specifically the Absence Managment team. Processes and maintains personnel records, forms and files. Must demonstrate advanced knowledge of general office skills and equipment and personnel policies and procedures.
This position may work remotely after initial training period.
Provides general office support to the Human Resources staff, specifically the Absence Managment team. Processes and maintains personnel records, forms and files. Must demonstrate advanced knowledge of general office skills and equipment and personnel policies and procedures.
This position may work remotely after initial training period.
Responsibilities
Enters data into Peoplesoft and tracks on a master spreadsheet.
Helps with data entry for case management.
Creates and maintains files of all personnel information; removes data from files on a time sensitive schedule.
Performs periodic auditing and archiving duties.
Assists in special projects throughout the Human Resources department.
Helps with data entry for case management.
Creates and maintains files of all personnel information; removes data from files on a time sensitive schedule.
Performs periodic auditing and archiving duties.
Assists in special projects throughout the Human Resources department.
Minimum Qualifications
Two years of general office experience or equivalency (one year of education can be substituted for two years of related work experience); familiarity with general office equipment; and demonstrated organizational, computer, human relation and effective communication skills required. This position has no responsibility for providing care to patients. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Previous experience in a Human Resources
Intermediate proficiency in MS Excel
Ability to work independently and ask questions when needed
Intermediate proficiency in MS Excel
Ability to work independently and ask questions when needed
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR
part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS
service, may elect to enroll in
URS
if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS
are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How many years of office work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
Optional Documents
- Cover Letter
- Resume
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Open Date
Requisition Number
PRN13531N
Job Title
Human Resources Assistant
Working Title
Absence Management HR Assistant
Job Grade
C
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
Yes
Standard Hours per Week
19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
TBD and flexible
Is this a work study job?
No
VP Area
President
Department
00410 - Human Resources
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
20.00
Close Date
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