Job description
The Workplace Specialist provides workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. With a primary role in facilitation, this role is at the forefront of delivering a positive office experience via culinary, janitorial, and space planning programs. As part of a “front-of-house” team, the Workplace Specialist is responsible for creating a supportive and comfortable atmosphere for employees, colleagues, clients, interviewees, and visitors.
What You’ll Do- BU Engagement (Day to Day Requests)
- WATT Ticket Management (Site Level)
- Vendor Management (Day to day service delivery)
- Office Space Management(Updating Seating, Labeling Spaces, Identifying spaces, Space Audits)
- Building Cleanliness Oversight
- Project Management (Small Projects)
- Workplace Comms
- (building notices, event notices, space closures, Move comms)
- PO Management
- Workplace Initiative BU Engagement
- Furniture Inventory/purchasing
- Office Supply ordering (outside janitorial provided standard)
- Tool Purchasing and inventory management
- Weekly ops reporting
- Conference room/training room management
- WP alias management (keeping up with building general box for request/inquires)
- MAC Management (Moves, adds, and changes)
- Internal Stakeholder Engagement (WP Design, Fac Ops, Culinary, Grounds, Security, EHS, Mailroom, IT)
- Event planning and execution
- Ad-hoc Request
- Site level ownership (day to Day WP related Duties/Services)
- Furniture Inventory management
- Desk and space audits
- Performs daily cycle counts of materials
- Provides accurate cycle count metrics of inventory
- Identifies inventory discrepancies, investigates root causes, and recommends improvements to cross-functional teams for the purpose of obtaining high levels of inventory accuracy
- Identifies racking/labeling discrepancies and proactively corrects the issues
- Assists with general material handling and inventory control activities as required.
- Experience leading and organizing volunteers
- Operational event management experience
- Experience in culinary, janitorial, space planning or facilities
- Must be available to work nights, weekends, and maintaining a flexible schedule
- Work other times during the day, as needed on an on-call basis
- Strong public relations and overall communication skills
- Ability to make fast, sound decisions
- Track record of being a strong team player
- Good problem-solving skills
- Works well under pressure and in a fast-paced environment
- Flexible and willing to work simultaneously on a wide range of projects with the ability to prioritize tasks
- Cooperative, Service-oriented attitude
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