Job description
Position Details
Position Information
Recruitment/Posting Title
Unit Administrator
Posting Number
22TM0687
Department
SASN - Psychology
Overview
The psychology department at Rutgers University – Newark (RU-N) is made up of world-class experts in development
, perceptual, social, psychology, and cognitive neuroscience. Members of our department engage in research collaborations that cross departments, campuses, institutions, and countries, engaging with and serving the greater Newark area, providing invaluable hands-on lab experience to undergraduates, and fostering student involvement in research. It is also home to the most popular RU-N Major.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Unit Administrator. Reporting to the board director, the position provides administrative support to researchers, the board, and all of CARES programs and initiatives.
This position is responsible for and not limited to the following:
- Contributes to building capacity for faculty across departments to get involved in community-engaged scholarship and to bring a broad array of scientific knowledge directly to the greater Newark community
- Coordinates CARES programming, projects, and events.
- Coordinates day-to-day operations, serves as the office manager and first-point-of contact for CARES, Rutgers University-Newark, ensuring efficient and effective operations through a wide range of administrative responsibilities
- Supports the mission and vision of CARES by ensuring smooth operations and contributing to an inclusive, community-focused environment
- Assists with efficient and accurate maintenance, review, monitoring, and management of budget, payroll and human resources information and transactions for CARES
- Coordinates communications efforts, maintaining and updating web and social media presences; developing, maintaining, and updating electronic and other mailing lists; creating and distributing effective publicity materials; and working with external vendors
- Ensures timely and accurate information in response to requests and in complying with the policies and processes of CARES, the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), and the Rutgers system
Position Status
Full Time
Hours Per Week
40
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Position Salary
$45,000 to $50,000
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Salaried 12 Month
Qualifications
Minimum Education and Experience
- Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
- Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications
Required Knowledge, Skills, and Abilities
- Requires excellent communication and organizational skills
- Ability to integrate multiple sources of information
- Strong decision-making and problem-solving skills
- Demonstrated commitment to continuous learning
- Ability to adapt to a changing environment to handle multiple priorities simultaneously
- Ability to interact successfully with a wide range of individuals throughout the University and broader community
Equipment Utilized
Position regularly uses MS Office Suite, Cornerstone, ROCS, HCM, RAPSS, ECRT, E-Verify, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, timekeeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment
- Fast-paced, community-focused, team environment
- Must be able to work occasional evenings and weekends
- Requires travel to events, partners, and community sites
Special Conditions
Posting Details
Posting Open Date
01/03/2023
Posting Close Date
03/31/2023
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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