Talent Acquisition Assistant (Human Resource Consultant 2)
Full Time
Tumwater, WA
Posted
Job description
Description
All staff employed by the OIC must be fully vaccinated against COVID-19 as a condition of employment. Staff precluded from vaccinations due to medical conditions and/or sincerely held religious beliefs will have opportunity to engage with Human Resources to explore reasonable accommodation. Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels. Proof of vaccination will be verified prior to your first day of employment by a member of the Human Resources Department.
OIC CAREER OPPORTUNITY
The Office of the Insurance Commissioner (OIC) Human Resources is seeking a motivated and qualified individual to fill a Human Resources 2, Talent Acquisition Assistant. We are looking for someone who is excited to utilize their Human Resource (HR) talent acquisition experience to assist in coordinating recruitment efforts for the agency. This position is assigned to the Executive Division, located in our Tumwater office.
As a highly motivated and deeply committed professional, you will assist with the critical task of assisting HRC senior staff with filling multiple vacancies through posting and tracking of recruitment announcements, marketing and outreach, technology assistance and coordination of application process with applicants. You will also have the opportunity to provide generalist support to agency staff.
If you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team.
This recruitment may be used to establish a qualified pool of candidates for vacancies in the next sixty days.
This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date on November 21 , 2022 . It is in the applicant’s best interest to submit materials as soon as possible.
AGENCY PROFILE AND VALUES
The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.
With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.
Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.
With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.
Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.
We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.
To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.
BENEFITS OF WORKING FOR OIC
As an eligible state employee, Washington State offers:
An outstanding benefits package and retirement plans.- Training and development opportunities, including tuition reimbursement.
- Program for Public Service Loan Forgiveness (if applicable)
- Free parking at our main office in Tumwater.
- A stable funding source that does not rely on the state's general fund.
- The fulfillment of public service.
- Excellent work-life balance.
- Flexible work schedules and telework opportunities.
- Commitment to diversity in the workplace and support one another with respect and trust.
- Free Thurston County Transit public transportation.
Duties
Some of your duties will include, but are not limited to:
- Recruitment preparation, facilitation, and coordination of the process.
- Draft, publish, and coordinate recruitment announcements through the NEOGOV applicant tracking system.
- Invite potential candidates to apply to positions and create candidate pools.
- Assist in the preparation and compilation of materials for recruitment activities.
- Track interview details and coordinate electronic files from hiring managers.
- As candidates are disqualified from being a finalist, notify candidates on their status.
- Tracking the hiring process.
- Monitor recruitments to ensure candidate pool.
- Review of recruitment packets for completeness before they are submitted for hiring activities.
- Hire candidates, close recruitments, and notify candidates on their status.
- Run reports out of NeoGov as needed for HR staff and Director.
- Recruitment Marketing and Outreach
- Maintain and assist with outreach efforts on different channels such as LinkedIn, Craigslist, WorkSource, or other forms of social media platforms.
- Post jobs on, and remove from, Intranet and Internet. Ensure hyperlinks are working and correct.
- Research costs for external websites and organizations.
- Coordinate with fiscal use of credit card or purchase orders for payable sites.
- Promote OIC as an employer of choice, welcoming a broad, diverse pool of qualified candidates for positions and careers.
- Track and update various Excel spreadsheets and produces reports for HR Director.
- HR Generalist Support
- Provide consultation to agency manager, supervisor and staff.
- Track and monitor self-attestations by staff.
- Ensure electronic medical files are updated with relevant information.
- Assist with front desk, phone, and assists with filing, new hire onboarding, personal file transfer process, etc.
Qualifications
- Bachelor’s degree with focus on business, human resources, social or organizational behavioral sciences or related field. Equivalent education/experience may substitute on a year for year basis.
AND
- One (1) year experience working with in talent acquisition, training, human resources or closely related field.
- One (1) year experience entering job announcements using online recruiting software.
- Intermediate experience in Microsoft Office Suite.
Preferred/Desired qualifications of this position include:- One year of experience working with state civil service rules and collective bargaining agreements.
- Familiar with state and federal employment laws.
- 1 year of experience in posting and closing announcements in NeoGov.
- Intermediate skills running reports from NeoGov or other recruitment software.
- Current professional HR certification: PHR, SHRM-CP or equivalent.
Supplemental Information
How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.
Please provide t hree (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.
General suggestions for creating a good application:
- Read the job posting very carefully. Find out as much as you can about the position.
- Make sure you are very diligent in following all the application instructions. Include all requested documentation.
- Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
- Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
- Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
- Make sure your application reflects your best writing.
- Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).
Contact us: For inquiries about this position, please contact Marc Osborn at Marc.Osborn@oic.wa.gov
Other Information:
- State law (RCW 48.02.090[5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
- If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
- If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with HRC 2 in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
- The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
- If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
- For general questions regarding applying for jobs, contact the recruiter or careershelp@des.wa.gov.
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