Description

The Idaho State Department of Education (SDE), Office of the Superintendent of Public Instruction (SOPI), is dedicated to serving and providing common-sense leadership, support, and resources to educators across the state. The knowledge, skills, and experience of SOPI employees are among our most valued and important assets. Employment with the SOPI Office provides a rewarding career that positively affects the lives of children in Idaho. To learn more, please visit our website at http://www.sde.idaho.gov/ .

The Procurement Director will support the Idaho State Department of Education (SDE) by providing expertise in the field of contracts and procurement. This position will facilitate all formal procurement processes for the SDE. A qualified candidate will have experience with large and complex procurements. A knowledge of Idaho code and administrative rules related to procurement, and the ability to successfully apply those laws, is essential. This position will also be able to support SDE coordinators and directors with procurement training and navigating day-to-day issues associated with smaller procurements.

This is a full time position serving under an appointment of the State Superintendent of Public Instruction.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263. Preference may be given to veterans who qualify under state and federal laws and regulations. Names of candidates who apply for job postings may be released, pursuant to a public records request made under Idaho Code § 74-106(1).

Example of Duties

• Facilitate request for proposals (RFP), request for information (RFI), and other formal procurement processes as determined by executive team.
• Consult with SDE leadership on contracts to ensure alignment with agency goals.
• Monitor and support department purchasing activities to ensure compliance with Federal Law, Idaho Statutes and Administrative Rules.
• Maintain contract database.
• Advise department staff of legal requirements for purchasing.
• Develop purchasing training materials, including an SDE procurement handbook.
• Provide ongoing purchasing and procurement training to identified staff.
• Develop SDE model contracts and review contracts across department to ensure alignment with these templates.
• Consult with department staff to determine contractor requirements, such as but not limited to:
  • Content knowledge/expertise
  • Insurance requirements
  • Background checks
• Confer with contractors and SDE personnel on non-routine problems such as cases where no precedent has been established, and when procuring first-time highly technical or complex services and products.
• Determine best method of procurement, and develop policies and procedures for formal negotiated contracts, sub awards, purchase orders, or purchase cards.
• Review and determine legal adequacy and acceptability of state, department, and vendor contract forms.
• Negotiate removal of unacceptable terms and conditions in contracts
• Consult with legal counsel (DAG) regarding contracts when required.
• Determine adequacy of bid rejection rationale and authorize rejection of formal bids.
• Negotiate solutions when terms of contract are broken.
• Stay current on developments in the purchasing field.
• Develop procurement policies related to contract life management.
• Report to Idaho State Legislature on contracts valued over $25,000 from the previous year.

Minimum Qualifications

• Five (5) years’ experience in procurement and contract administration is required or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work

DESIRED QUALIFICATIONS

• Bachelor’s degree in contracts/procurement, business administration, or a related field is preferred.
• Experience in public sector or government is preferred

Supplemental Information

PHYSICAL DEMANDS:

• 
  Approximately 90% of time is spent sitting at desk or workstation, up to 4 hours at a time
• Approximately 10% of time is spent standing, walking, bending, and kneeling
• Occasional lifting may be required, frequently less than 5 lb, but may be up to 20 lb.

TRAVEL REQUIRED:
This position typically does not require travel, but may occasionally be requested to do so.

TO APPLY:
To apply for this position, please submit 1.) a customized letter of interest and 2.) a resume. Attach the resume to your online application. Insert your letter of interest into the space provided in the questions section of the application.

Your letter of interest should specifically address how your education, training and work experience meet the responsibilities, qualifications, and required skills of the position. A writing sample, such as a letter of interest, provides an opportunity to evaluate your writing skills as well as your ability to demonstrate you meet the qualifications of the position. Your resume must clearly support the information provided in your letter of interest. A resume does not substitute for a letter of interest. Applications that do not include a letter of interest will not be accepted.

TIMEFRAMES:
The State Department of Education seeks to fill this position as soon as possible following the closing date. Interview dates have not been determined at this time. Those applicants not selected will be notified.

ADDITIONAL BENEFITS INCLUDE:
This position is eligible for reduced tuition and fees at institutions under State Board of Education governance.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.