Job description

ABOUT US
York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success.

Mission Statement - York County provides quality public services in an open, efficient, and responsive manner.
Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed.
ABOUT OUR OPPORTUNITY
We invite you to apply to join our team as a Senior Buyer within our Procurement Department. This exciting position is responsible for assisting the Procurement Director in all procurement functions relating to the Procurement Ordinance to include daily purchases, Bid/RFP/RFQ process, fixed assets control, invoicing, and contract related duties. Advises and trains personnel on procurement procedures. Conducts meetings with potential or current vendors.

Essential Duties & Responsibilities:
Prepares detailed bid solicitations and formulates specifications for complex, unique, or large scale purchases.
Advises departments on appropriate specifications for unfamiliar or unique items.
Establishes bid opening dates, attends openings, and conducts openings in the absence of the Procurement Director or Procurement Manager.
Analyzes bids and prepares bid tabulations; notifies vendors of awards and prepares and maintains bid status reports.
Reviews new marketplace products and services. Researches existing needs in order to match current market availability and to improve products offered at a reduced cost.
Reviews and prioritizes requisitions and proposed specifications; assists in securing vendor quotes and ensures transparency, due diligence, and impartiality in the procurement process.
Protects the interests of the County by serving as a representative in discussions between vendors and departments on procurement issues and by monitoring vendor activities for compliance with all contract terms and conditions.
Reviews departmental purchasing requests for compliance with appropriated annual budget and procurement ordinance; verifies the account balance to ensure adequate funds for purchase; assists in compiling procurement information necessary for the preparation of the County"s annual budget.
Develops programs for standardization of items for assigned commodities and compiles departments" requests for similar products and services; prepares annual formal quotations for bulk orders.
Assists in the administration of control procedures to ensure contract compliance for the County.
Prepares draft contracts and integrates County policies and State and Federal Laws, ordinances, rules, and regulations to ensure regulatory compliance.
Researches and interprets contract provisions including explaining contract processes, penalties, and compliance terms to users; assists in resolving discrepancies in contract terms or conditions.
Responds to Freedom of Information Act (FOIA) requests.
Administers the County"s fixed assets control system including the classification, identification and maintenance of property account records; coordinates with departments for compliance and monitors the disposal of surplus equipment, materials, and supplies; completes annual fixed asset reports.
Posts all surplus items for online auctions and prepares title and bill of sales for items.
Serve as a liaison between the Procurement Department and other government entities.

Other Duties:
Secures bonding and insurance documentation and verifies vendor licensing requirements, when applicable.
Prepares a variety of studies, reports and related information for decision-making purposes; prepares periodic and specialreports as required by the County and other agencies.
Maintains certificate of liability file and provides information to Risk Management and Finance as required, to meet internal and external auditing requirements.
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, and potential work-related issues.
Attends staff, committee, and County meetings as required.
Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
Performs other related duties as required
ABOUT YOU

0.00 - Education and Experience Requirements:
Bachelor's degree in business, accounting, finance, procurement, public administration, or closely related field and a minimum of four (4) years experience in a professional public procurement role (Buyer preferred).

Certifications and Licenses:
Valid state driver"s license preferred.
Certified Professional Public Buyer (CPPB) or the ability to obtain within three (3) years of hire.

Applicants with equivalent experience and/or education may be considered.

Knowledge, Skills and Abilities / Attributes

Knowledge:
Knowledge of procurement code of ethics and best practices.
Knowledge of sales tax rules and state contract requirements.
Extensive knowledge of current principles, practices and methods of public sector procurement.
Extensive knowledge of management operations and quantitative analysis techniques applicable to procurement functions.
Extensive knowledge of procurement procedures concerning formal and informal solicitation practices.
Knowledge of online website operations and software applications.

Skills and Abilities/Attributes:
Ability to perform professional level work involving the application of principles of logical thinking.
Ability to diagnose or define problems, collect data and solve abstract administrative or technical problems with widespread department or organizational impact.
Ability to demonstrate a thorough understanding of operating policies and procedures and apply them to complex administrative problems.
Ability to establish and maintain harmonious and cooperative relationships with supervisors, co-workers, vendors, and the general public.
Ability to demonstrate integrity and confidentiality throughout the procurement process.
Ability to research and compare product, quality, performance, and options within the requirements of the County.
Ability to exercise good judgment and accept personal responsibility.
Ability to communicate on a one-to-one basis or before groups to provide or obtain information.
Ability to interpret reading journals, manuals, and professional publications.
Ability to apply mathematical skills to reconcile budgets and invoices.
Ability to supervise others.
Ability to work in a team environment and readily adapt to changing priorities.
Skilled in evaluating and comparing the product specifications contract details and cost elements of a bid proposal.
Skilled in cost-reduction techniques.
Skilled in pricing and cost analysis.
Skilled in managing and tracking multiple projects concurrently while maintaining consistency, efficiency, and effectiveness.
Skilled in communicating logically and accurately in oral and written forms.
Skilled in Microsoft Office Suite applications (Word, Excel, Outlook, PowerPoint, etc.).

PHYSICAL REQUIREMENTS

Physical & Dexterity Requirements:
Requires work involving: sitting over 2/3 of the time; and lifting up to 10 pounds over 2/3 of the time.

Vision Requirements:
Color vision (ability to identify and distinguish colors). JOB DESCRIPTION
2107.Senior Buyer2.pdf Disclaimer
York County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Application Special Instructions
Please submit a writing sample.

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