ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLE

• Ensures invoices are properly authorized and have proper back-up documentation (e.g. receiving reports, packing lists, etc.)
• As directed, prepare coding to appropriate general ledger account distribution code(s) based on a chart of accounts and various cost allocation details and enter invoices into the Accounting system
• Assist with receiving, verifying and processing employee reimbursements including expense reports and mileage reimbursement requests, to ensure timely reimbursement
• Monitor vendor terms to ensure all prompt pay discounts are realized and all invoices are paid timely
• Processing of Corporate Credit/Debit Card transactions
• Reconcile monthly prepaid contracts, expenses and insurances
• Supports the processing of weekly check runs and EFT payments
• Maintain vendor and customer files including W9 documentation in compliance with tax exempt status
• Complete ongoing corporate compliance tasks including DRA notifications and exclusion list checks
• Prepare the IRS 1099 forms and other year end reporting
• Prepare daily bank deposit and investment activity for import into accounting software
• Prepare cash deposits and take them to the bank
• Creating monthly invoicing for housing and grant activities
• Find and print supporting documents for daily cash receipts using Medent, Dentrix etc…
• Prepare and update weekly cash receipts and global reports
• Reconcile online donation reports
• Reconcile Pharmacy payments using QS1 and other sites
• Receive inventory reports from various departments and reconcile to general ledger

GRANTS & GENERAL ACCOUNTING

• Prepare and enter General Ledger journals
• Assist with the preparation of monthly, quarterly and annual financial reports
• Run regular and ad-hoc reports from various systems
• Prepare various monthly reconciliations and financial analysis
• Assist in budgeting process annually and reconciliations as needed
• Collaborate with various departments to ensure two-way flow of information in order to ensure proper recording and accounting of financial information.
• Develop solutions to enhance efficiencies within department and recommend process changes to supervisor
• Attend all team, department, staff meetings and training
• Must remain current in best practices as applicable to position and industry attend special training recommended by supervisor
• Other items/reconciliations needed to perform the steps needed to assist in the month-end financial close as assigned