Job description

REGIONAL CENTER OF THE EAST BAY

Secretary (Scanning Clerk)

SALARY RANGE: $44,135.00 - $59,145.58 Annual

REPORTS TO: Support Services Supervisor

LOCATION: San Leandro, CA.

Our offices have remained open as we are considered an essential service. This is an in-office position with the option to partially work from home after the probationary period. Staff work in our San Leandro office.

RESPONSIBILITIES:

1. Produce digital copies of documents for retention purposes.

2. Prepare records for scanning.

3. Record technical, item, and structural metadata.

4. Organize scanned documents on various local, network and storage devices.

5. Type letters.

6. File electronic and paper documents.

7. Data entry.

8. Phone coverage.

9. Order supplies.

10. Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.

11. Maintain confidentiality and adhere to HIPAA regulations.

12. Provide administrative support to Case Managers as required.

13. Perform other related duties as needed.

QUALIFICATIONS:

1. High school graduate or GED equivalent.

2. Ability to bend down to pull charts from filing cabinets.

3. Display willingness to acquire new skills.

4. Accuracy and attention to detail a must.

5. Must meet productivity and accuracy standards.

6. 1 year office experience.

7. Type 40 wpm.

8. Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).

9. Ability to lift 40 lbs.

10. Ability to work effectively with supervision and as a part of a team.

11. Ability to operate a computer and scanner.

12. Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.

13. Ability to understand and follow oral and written directions.

14. Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Excellent benefits including Student Loan Forgiveness*, CalPERs Retirement, Medical/Dental, 3 weeks paid vacation, 12 paid holidays; 3 floating holidays,12 sick days.

RCEB staff are mandated to be vaccinated and receive a booster, when eligible, for COVID-19, by 2/1/2022, per CA Public Health Order (PHO) and DDS directive. The PHO and DDS directive allows for exemption to the mandate for either (1) a medical condition or disability that prevents taking the vaccine/booster or (2) a sincerely held religious belief, practice, or observance that prevents the person from taking the vaccine/booster. The EEOC and California DEFH has noted that, any person who has either (1) a medical condition or disability that prevents taking the vaccine/booster or (2) a sincerely held religious belief, practice, or observance that prevents the person from taking the vaccine/booster may be entitled to an exemption as a reasonable accommodation.

EOE

*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

https://rceb.org/

9/22

Job Type: Full-time

Pay: $44,135.00 - $59,145.58 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• San Leandro, CA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Can you type a minimum of 40 words per minute?

Experience:

• Office: 1 year (Required)

Work Location: One location

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