SAMPLE CONTROL COORDINATOR

Full Time
Buffalo, NY 14228
Posted
Job description
Position Summary
To conduct accurate and timely acceptance, sorting, prioritization, interpretation, and distribution of incoming samples, company supplies, and information.

Objective
This position handles the movement, management and administration of all shipping related activities. This position is accountable for the suitable handling and processing of the entire inventory within the department. Working with other members of the team and maintaining seamless functions in the department are also amongst some of the core essentials of the profile of this position.

Major Roles & Responsibilities
  • Ensure proper receipt of all incoming packages into the Sample Control Department
  • Open, segregate and prioritize all incoming samples, supplies, packages and information
  • Ensure appropriate distribution of samples, supplies, packages and accompanying information
  • Convey pertinent information to appropriate BV personnel
  • Assist with the coordination of the sample storage areas for all departments, to include organization, transportation and general disposition of tested and history samples, as applicable
  • Facilitate the destruction and disposal of samples in accordance with applicable Standard Operating Procedures
  • Adhere to the requirements of the BV-CPS Quality System and assist with the implementation and maintenance of the department quality system
  • Provide feedback to department supervisor regarding departmental systems, processes and recommendations for improvements
  • Maintain the work area in accordance with applicable Safety, Security and General Housekeeping requirements
  • Daily Distribution of US mail and Interoffice mail between the various BVCPS campus buildings.
  • Daily Delivery of outgoing US mail to the US Post Office
  • Provide guidance in the coordination of sample storage areas for all departments, to include organization, transportation and general disposition of tested and history samples, as applicable
  • Proper identification of samples/control through inventory in accordance with Sample Control Standard Operating procedures
  • Maintain procedures directly or indirectly pertinent to department
  • Other duties as assigned by Supervisor/Manager
Additional Responsibilities for Coordinator I:
  • Ensure samples are photographed upon receipt in accordance with the Sample Control Standard Operating procedures
  • Maintain accountability of “On Hold” samples, both on and off site
  • Enter information accurately and timely into the BVLab system
  • Order and maintain shipping supplies, as required
  • Provide follow-up of missing packages (with outside courier services), as applicable
  • Prepare and initiate proper delivery of packages via outside courier services, as applicable
  • Maintain cash box system for employees shipping of personal packages, as required

Knowledge, Skills, Abilities
  • Strong organizational and time management skills
  • Strong communication – written, verbal and interpersonal skills
  • Ability to prioritize individual workload to meet deadlines.
  • Knowledge of general office equipment
  • Proficient in MS Office and Lotus Notes
  • Strong attention to detail
  • Highly dependable
  • Ability to work in a support role within a team
  • Ability to works independently
  • Problem solving skills
  • Process improvement skills
  • Individual and team work ethic
  • Conduct all duties and responsibilities in accordance with applicable OSHA requirements

Experience and Educational Background Required for the Job
Sample Control Coordinator I:
  • High School Diploma and 3 years related experience; or
  • 2 year college degree and 1 year related experience

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