Job description

Department: National Sales

Job Title: Sales Administrative Assistant

Reports To: National Sales Administrative Supervisor

Job summary: Be able to handle all documentation related and required by the grocery business, including orders, shipping record, invoices. Invoices orders in the system and post them on the EDI. Organizes and file documents. Processes inter-company orders and invoices. Maintains accurate records for all sales related transactions and shipping/receiving reports. Handles office supplies and general tasks at the La Mirada office. Handles incoming & outgoing mails. Maintains a good housekeeping in the office. Supports other members and supervisors as asked.

Specific Responsibilities:

· Handle paperwork of orders, pick lists, BOLs and invoices.

· Prepare and organize sales orders

· Check credit hold status of customer daily.

· Print BOLs from the portal and verify contents of the shipments

· Prepare Invoices in the JDE system and mail/email out or post them on the EDI and file

· File/organize departmental paperwork

· Work closely with sales administrative supervisor during the monthly closing

· Manage and order office supplies

· Organize work environment

· Assist with general tasks at the La Mirada office

· Other jobs as required by Supervisors

· Copy, file, and dispose paperwork as requested by the sales department

Requirements:

· Microsoft Excel (proficiency in Microsoft office tools required)

· Excellent verbal and written communication skills.

· Computer skills required.

· Must be detail-oriented to be able to input the data accurately.

· Must be a team player who can also work independently

Environment Description:

· Office/Administration in a sales office of food manufacturing business

· Fast Paced

· 8am to 5pm

Physical Demands:

• Must be able to lift to regularly lift and/or move up to 10 pounds, frequently lift And/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job included close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must be able to physically perform the basic life operational functions of walk; stand, reach over shoulder, reach over head, reach outward, bend, talk, hear and repetitive motions stoop, kneel, crouch, and taste or smell.

Job Type: Full-time

Pay: $19.00 - $20.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

johnandkristie.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, johnandkristie.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, johnandkristie.com is the ideal place to find your next job.