Job description

Residency Program Coordinator - Stony Brook Children's Service, UFPC

Location: Stony Brook, NY

Schedule: Full Time

Days/Hours: Monday through Friday - 8:30am to 5:00pm

Pay: $24.92 - $31.12/hour

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

Responsibilities

SUMMARY: The Residency Program Coordinator is responsible for the operational management of an accredited residency training program.

Job Duties & Essential Functions:

• Interprets and apply ACGME, other national accrediting agencies, and hospital policies to support compliance.
• Maintains ACGME Accreditation Data System (ADS).
• Prepares for and coordinates accreditation Self-Study and Site Visits.
• Provides administrative supervision, guidance, and support to residents.
• Maintains internal and national resident databases.
• Tracks and ensures trainee compliance with licensing and certifications.
• Manages the evaluative processes of the trainees, program, faculty, and rotations.
• Coordinates medical student and external resident rotations.
• Establishes relationships and acts as liaison to internal departments and affiliating hospitals, including GME Office and Medical/House Staff Services Department.
• Plans and oversees departmental events, including recruitment, orientation, graduation, faculty retreats, and various meetings.
• Monitors residents’ duty hours and operative/case experiences via regular review of data reports.
• Develops annual Residency Program Brochure and Annual Research Journal.
• Coordinates and monitors application information and documents through the Electronic Residency Application System.
• Coordinates the resident application review process.
• Attends monthly GME meetings and Residents Review Committee meetings.
• Assists with recruitment process, including: ERAS, scheduling, catering and may include setting up interviews on a virtual format such as Zoom or Teams.

Required Education & Qualifications:

• Associates Degree. In lieu of Associates Degree, will accept two years (2) years of full-time administrative experience.
• Three (3) years of full-time administrative experience
• Proficiency in Microsoft Office, Outlook and/or Google app.
• Excellent interpersonal and communication (written and oral) skills.

Preferred Qualifications:

• Associate’s degree.
• Progressive administrative experience totaling four (4) or more years.
• Understanding of national accreditation and hospital policies.
• Experience with new innovations, ERAS and knowledge of ACGME

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19,” Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Pay: $24.92 - $31.12 per hour

Benefits:

• 403(b)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Paid training
• Referral program
• Vision insurance

Healthcare setting:

• Medical office

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative (Required)

Work Location: In person

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