Description

This is primarily a telework position, with the possibility of occasional days in the office (Tumwater, WA) based on business needs. The timing and frequency are negotiable. Application review begins on December 8th and will be ongoing after that.

This position supports the Washington State Department of Health’s (DOH) mission to protect and improve the health of the State of Washington by functioning as one of three frontline supervisors within the Public Disclosure Office within the Center for Facilities, Risk, and Adjudication. This position is integral to reducing the department’s financial and legal risk. This is due to the high volume of public records requests received by the agency and the complex and sensitive nature of those records that are responsive, many of which contain identifiable healthcare information.

The Public Disclosure Supervisor leads a team of technical experts responsible for the intake of public records, record location and retrieval, and dissemination activities associated with all record-type areas of the department, including but not limited to healthcare professions and facilities, maternal and child health, healthy aging, food safety, drinking water, chronic disease prevention, public health emergencies, tribal public health, and public health system resources and services.

You’ll work to establish and maintain effective working relationships with management, attorneys, state and federal agencies, and the public. This position also assists in coordinating all aspects of the public disclosure process, notification and escalation procedures, and ongoing support for changes in public disclosure functions as process changes occur due to legal or case law interpretations.

This position is responsible for planning, organizing, and directing the activities of multiple personnel. This supervisory position is also responsible for the integrity and accuracy of the DOH Provider Credential Search website, which notifies the public regarding actions taken against provider and facility licenses.

About the Department of Health
The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state. Learn more about the DOH Transformational Plan.

Our Values
Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values are:

• Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
• Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
• Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
• Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
• Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.

The Washington State Department of Health acknowledges that our locations statewide are on the homelands of Native people, who have lived in this region from time immemorial. Currently, within the boundaries of Washington State, there are 36 tribes, 29 of which are federally recognized, that share traditional homelands and waterways in what is now Washington State. Some of these are nations and confederacies that represent multiple tribes or bands. We express our most profound respect for and gratitude toward these original and current caretakers of the region. As a public health agency, we acknowledge our responsibility to establish and maintain relationships with these tribes and Native peoples, in support of tribal sovereignty and the inclusion of their voices in public health programs and policies. We pledge that these relationships will consist of mutual trust, respect, and reciprocity.

Benefits of Working for DOH
Washington is America’s Top State, according to U.S. News (2021), and provides one of the most competitive benefits packages in the nation.

We also offer:

• A healthy life/work balance by offering flexible schedules and telework options for many positions.
• Growth and development opportunities.
• A wellness program that offers education, access to healthy food, and fitness classes.
• Opportunities to serve your community through meaningful work.
• A commitment to diversity and inclusion fosters an inclusive environment that encourages all employees to bring their authentic selves to work.
• An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
• Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.

What we’re looking for
Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. Our ideal candidate demonstrates resilience to model outward behaviors including seeing people like ourselves whose goals, objectives, needs, and challenges matter.

Required Qualifications
Experience for both required and desired qualifications can be gained through lived experience, volunteer experience, formal professional employment, or a combination.

• Three (3) years (full-time equivalency) of management, supervisor, or lead experience.
• Two (2) years of experience coordinating or administering at least oneof the following:
  • Washington State public disclosure laws, rules, and standards;
  • HIPAA requirements;
  • Records Management.
• Experience with the following computer software:
  • MS Excel (or other spreadsheet software) to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions; use templates, styles, auto-formats, and multiple worksheets; create and manipulate large or complex spreadsheets, use complex mathematical formulas to calculate data, and link worksheets; import data from other sources, filter lists, and create and format charts and graphs.
  • Word processing software, such as MS Word, to create, format, edit, preview, print, and save documents; use standard functions to select, edit, copy, paste, format, and spell check text.
  • Electronic communications and calendar programs, such as MS Outlook, to compose, send and respond to electronic mail, and coordinate schedules and schedule meetings.

Note: A background check and criminal record history will be conducted before a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Desired Qualifications

• Four (4) years of professional management or consultative experience in a health services program.
• One (1) year of experience analyzing data, compiling reports, and making recommendations based on your analysis.
• Experience using Brava, Adobe Pro, Redact-it, or other similar redaction software program
• Experience using electronic indexing and naming conventions to connect systems between a database, scanner, and data storage location
• A Bachelor’s degree in public health, health care administration, public or business administration, or allied field

Application Process
Intrigued? Click “Apply” to submit your detailed application profile along with the following:

• A cover letter describing how you meet the qualifications and why you are interested in this position.
• A current resume.
• Three (3) or more professional references should be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) someone you have managed or led.

Important Note: Do not attach documents not requested in the Application Process. Please ensure that the attached documents are not password protected or contain a photo or private information (social security number, birth year, transcripts, etc.). Documents not requested will not be reviewed.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

The Washington State Department of Health (DOH) is an equal-opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, genetics, or disability.

Conditions of Employment/Working Conditions
All employees engaging in work for the Department of Health must be fully vaccinated against COVID-19 before their hire date. The Office of Human Resources will verify proof of vaccination after an employment offer has been extended.

This position requires an onsite/in-person presence. A medical or religious exemption to the vaccine mandate cannot be accommodated at this time. Contact HR@doh.wa.gov with any questions.

With or without accommodation, I am willing and able to:

• Legally operate a state or privately-owned vehicle or provide alternative transportation.
• Occasionally work more than 40 hours per week or adjust typically scheduled hours, including evenings and weekends.
• Occasionally travel statewide for meetings and training.
• Move objects weighing up to 30 pounds.

If you have questions, need alternative formats, or need assistance, please contact Zach Covington at Zach.Covington@doh.wa.gov, TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).

Supplemental Information

This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.?

Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.