Beacon Hill Associates is assisting a top client in their search for an Administrative Support Specialist to provide general administrative and office support for company projects. The successful candidate will be responsible for maintaining project files, managing project emails, performing data entry for document control, tracking projects and producing progress reports, and assisting with various administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Maintain project files and project email inbox
• Perform data entry for document control
• Track projects and generate monthly progress reports
• Assist with reviewing and finalizing project specifications and changes
• Research information and respond to project-related inquiries
• Maintain project tracking system and record minutes from meetings
• Answer and direct phone calls, sort incoming mail
• Collect and process bills/invoices
• Prepare memos, correspondence, reports, and other documents
• Make travel arrangements and handle outgoing mailings
• Organize and maintain filing system
• Coordinate client/vendor lunches and conference room reservations
• Collaborate with internal support departments
• Manage department calendar and roster
• Provide occasional project assistance to managers
• Assist in creating PowerPoint presentations
• Utilize Access to store and retrieve data
• Coordinate clerical needs for special projects
• Complete weekly timecards
• Make copies of printed materials

Top Three Daily Tasks:

• 
  Manage project/team calendars (10-15 at a time)
• Format and merge multiple teams' proposals using Microsoft Word
• Assemble PDF documents and work with Adobe Booksaver

Candidate Qualifications:

• High School degree or equivalent
• Minimum two years of office/clerical experience
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint
• Excellent organizational skills and attention to detail
• Strong communication skills
• Ability to handle multiple tasks and meet deadlines
• Preferred industry background experience: Construction, Engineering, Law, Architecture, or military-related fields
• Some college coursework is preferred

Please apply today for consideration.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)