Available Title(s):
107N-YN_CS_NPS - Program Coordinator

Business Title:
HEP Program Coordinator

Employee Type:
Classified (+) (Fixed Term)

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The High School Equivalency Program (HEP) is a federally funded program on a 5-year renewable grant cycle with the goal to recruit and help migrant and seasonal farmworkers obtain a GED and pursue higher education or upgraded employment. The Program Coordinator serves as the primary point of the operational and administrative contact for internal and external constituencies; coordinates administrative functions with other departments and units; is responsible for record and budget management and providing administrative support for staff; and acts as a liaison for the program. The Program Coordinator will, in addition to other duties: analyze, manage, maintain, and monitor operational, grant, and contract budgets within program parameters; create and maintain financial and fiscal reports; reconcile, troubleshoot transfer, and re-budget funds as needed; complete all financial transactions, including, but not limited to, purchasing, payroll, travel, interdepartmental transactions, and participant stipends; establish and maintain records and files for all participants, record statistical information; verify receipt of eligibility materials, applicant packets, and academic records; help organize and execute events for potential and current participants; help maintain the program directives as set out by the federal grant; abide with federal and state policy; and advise students, staff and the general public on HEP program initiatives.

Required Qualifications:

• High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
  
• Two years of full-time experience working with student groups and/or programs or equivalent experience.
  
• Experience performing business/office duties.
  
• Service-oriented experience (may or may not be combined with office experience).
  
• Demonstrated ability to communicate effectively with diverse students and demonstrated experience working with people from diverse backgrounds.

Preferred Qualifications:

• Comes from a similar background of the target population (MSFWs).
  
• Higher Education experience.
  
• Experience with Washington State University business policies and procedures and/or federal grant regulations, especially with the College Assistance Migrant Program/High School Equivalency Program, or similar access programs.
  
• Extensive experience using Microsoft Word, Publisher, Access, Excel, and Outlook, including calendar capabilities of Outlook.
  
• Experience performing database management, financial record keeping, budget monitoring, records maintenance, and office operations coordination.
  
• Bilingual and bicultural in Spanish.

Additional Information:

Area/College:

Student Affairs

Department Name:

Access &Opportunity

City, State, Zip:

Pullman, WA, 99163

Department Link:

aea.wsu.edu/

Monthly Salary:

Range 38 | $3,096 - $4,117 (A-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf.

Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/

FTE:

100%

This is a permanent position.

Posting Close Date:

Applicants must submit their completed application by Wednesday, May 31, 2023, at 11:59 p.m.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

All applicants must upload a cover letter and resume/cv to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.

• External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.
  
• Documents may be submitted in one file or separate files.
  
• Applicants are encouraged to upload as a PDF if possible.
  
• Applicants will be requested to provide contact information for professional references within the online application.

Required Documents:

• Resume
  
• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/HEP-Program-Coordinator_R-9510

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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