Job description

Program Assistant

Business

Part- Time Benefited

Salary Range: $21.35-$22.33

Application Deadline: Open Until Filled

Position Summary and Duties:

· Serve as a greeter to students and others entering the department, attending to their questions and directing them to the proper faculty member

· Manage department database (Microsoft Excel); run queries as requested

· Collaborate with department chairs and coordinators to develop and implement promotional strategies to increase enrollment in both departments

· Event planning: Annual Business Advisory Council; Pfeiffer Center events; OwnIt! Women’s Entrepreneurial Conference, and others as requested

· Use Microsoft Office to produce error-free documents and reports, as requested by department faculty. Proofread faculty-generated documents as requested

· Plan and perform department orientation for adjuncts

· Input into Banner and verify accuracy of class schedules, classrooms, instructors, and other required information

· Take accurate minutes at department meetings and others as requested; distribute to members

· Assist faculty in setting up and confirming advising and other appointments

· Run Banner reports such as class rosters, enrollment reports, open class lists, student information.

· Produce adjunct faculty contracts and maintain faculty pay scale records (department database)

· Maintain department records and files

· Distribute and tally results of adjunct faculty evaluation surveys

· Assist with course assessment and program reviews

· Assist the Education Coordinator in field placements

· Order supplies, make copies, take messages, and various other clerical tasks

· Perform other duties as requested by department chair

Qualifications:

• Ability to work independently, but also serve as part of team

• Strong written and verbal communication skills with excellent interpersonal skills

• Evidence of strong administrative and organizational skills

• Attention to detail

• Follow-up and follow-through on assigned duties and requests

• Strong Microsoft Office Suite skills: Outlook, Word, Excel, PowerPoint.

• Basic knowledge of descriptive statistics (frequency, mean, median, etc.)

• Event planning organization

• Associate Degree

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college

• Resume

• Contact information for three references

Email materials to resumes@ sunyulster.edu

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

SUNY Ulster mandates that all employees be fully vaccinated against COVID-19 and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.

Job Type: Part-time

Pay: $21.35 - $22.33 per hour

Education:

• Associate (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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