PAYROLL & BENEFITS ADMINISTRATOR

Sports Facilities Management, LLC

LOCATION: Clearwater, FL

DEPARTMENT: ACCOUNTING

REPORTS TO: CONTROLLER

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY

The Sports Facilities Companies (SFC) are the Nation's leading resources for the management and development of sports, recreation, wellness, and events facilities. As a turn-key solution for community leaders and developers alike, SFC services span the gamut of sports and recreation needs from sports tourism & recreation master planning, program planning, and feasibility through professional facility management services. Our 30+ managed venues and 1500+ team members, represented by the SF Network, welcome more than 25 million guest visits and produce over $250 million in economic impact each year.

SFC was awarded national and regional recognition as a Top Workplace by Tampa Bay Business Journal in 2022 and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Payroll & Benefits Administrator will perform and lead all activities necessary to process payroll each cycle including maintaining related records and tax reports and ensuring compliance with all applicable state and federal payroll laws and regulations. This position will serve as a team lead, processing payroll and related projects and provide guidance to Home Office and facility personnel representatives.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Perform tasks to establish and maintain employee payroll records including current employee data changes into the system such as tax status, W-4, banking, and other miscellaneous changes
• Accurate and timely domestic multi-state payroll processing for off-cycle, biweekly and monthly pay frequencies
• Accurate and timely processing of involuntary deductions and act as point of contact for organization and agencies
• Ensure compliance with local, state, and federal tax regulations and organization policies and assist with preparation of payroll reports, quarterly tax reporting, and annual tax reporting
• Responsible for ensuring all timecards have been approved at the facility level to process payroll timely, makes adjustment to employee timecards and validate as needed
• Research, troubleshoot and respond to a wide range of inquiries related to payroll and benefits
• Work with benefits brokers and carriers to ensure benefits are billed appropriately
• Provide customer service to all levels of employees for all entities
• Lead and perform various payroll audits, including 401k, Worker's Compensation, and venue compliance
• Prepare GL accounting entries for entry into accounting system
• Maintains payroll systems with pay policy changes, department changes, upgrades, troubleshooting, procedures, etc. and keeps up to date on payroll tax changes, IRS rulings and policies & procedures
• Prepare audit work papers, annual payroll surveys and other monthly/periodic/annual reports as assigned
• Work with multiple state agencies including establishing, when necessary, state accounts to ensure timely filing and payment of all payroll returns

MINIMUM QUALIFICATIONS

• Associate degree in Accounting, Finance, or Business field preferred
• Two years of Paylocity experience preferred
• In depth knowledge of Workers Compensation audit process and participating in the audit
• Working experience with FMLA, and Short and Long-Term Disability, Workers Compensation, ADA, Personal LOA's, Military, and Reasonable Accommodation requests

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Must be able to lift 20 pounds' waist high
• Will be required to sit for extended periods of time operating a computer
• Office environment has intermittent noise, normal in nature

TRAVEL REQUIREMENTS

• Willing to travel up to 5% of the time to managed facilities