Payroll and Accounting Coordinator

Yu Ming Charter School seeks dynamic, innovative, and experienced educators to join our team, committed to nurturing lifelong learners who are bilingual, bicultural and able to create change in their own lives and in our community. We seek teachers that are excited by the possibility of transforming the traditional model of education to be learner-centered through personalized and project based learning that cultivates both the cognitive and social emotional skills our students need to thrive in school and beyond. Yu Ming teachers are leaders that thrive on exploration, collaboration, and seek to continuously learn and grow as individuals and team members.

ABOUT YU MING CHARTER SCHOOL

Yu Ming Charter School is a non-profit, tuition-free network of public schools located in Oakland and San Leandro and open to all residents of California. As a leader in Mandarin Immersion education, our mission is to nurture our inclusive and diverse community to become empowered, engaged, and outstanding global citizens. We currently serve 766 students across three campuses, and continue to grow our enrollment each year. Our intentionally diverse student body comes from many racial, ethnic, and socio-economic backgrounds representing 70 zip codes across the Bay Area and 29 home languages. Founded in 2011, Yu Ming is the first Mandarin immersion public charter school in the state.

We believe every child, regardless of their background or zip code, deserves a free, high-quality education that prepares them today to succeed tomorrow. Ranked the #7 Elementary School and the #2 Elementary Charter School in California by U.S. News, Yu Ming is a 2019 National Blue Ribbon School of Excellence and a 2020 California Distinguished School. Yu Ming’s future-forward model prepares young people to succeed and thrive in an interconnected and multicultural world through personalized and rigorous learning experiences, active student agency, whole child and community focus, and multilingual education. As a result, our students far outperform their peers in the district, county, and state, regardless of socio-economic status, race, language background, and learning differences. We are closing the opportunity gap for our historically underserved students every day. To learn more about our innovative school visit our website www.yumingschool.org.

Position Overview

The Payroll and Accounting Coordinator is responsible for payroll, human resources, and accounting tasks that support the accounting and human resources functions at Yu Ming. The Payroll and Accounting Coordinator reports to and is evaluated by the Business Manager.

Core Responsibilities

The following is a list of primary duties and responsibilities. Other duties to be assigned as needed.

Accounting

Accounts Payable

• Audit incoming invoices and other payment requests for appropriate coding and authorizations
• Enter purchasing payables into accounting system for payment processing
• Process cash and checks for bank deposits with accuracy and completeness
• Handle vendor communications, resolving any billing disputes
• Maintain vendor files, including contracts for services
• Provide sales tax exemption forms to vendors and obtain W-9 forms from vendors
• Assist with preparation of annual 1099s

Credit Cards

• Review credit card statements for proper coding
• Maintain support for credit card transactions following up with card users to ensure that documentation is received for each transaction

Parent Volunteers and Donations

• Track submission of volunteer required documents (e.g. insurance, TB testing, fingerprinting, etc.)
• Manage reimbursement requests and ensure alignment with FSO expense budget.
• Process and family donations to the school

Payroll

Payroll Processing

• Maintain employee records
• Process bi-weekly payroll and special payrolls, as required
• Process 401K remittance
• Assist employees with all issues related to payroll
• Ensure that employee benefit deductions are processed correctly

Human Resources

Employee Benefits

• Manages the benefits enrollment process including benefits changes, terminations, etc.
• Allocates and reconciles monthly benefits including health insurance, workers compensation, and unemployment compensation
• Liaise between insurance broker and employees for benefits related questions and issues

Onboarding

• Assists COO and Business Manager with onboarding new employees including entering information into the human resources module of the payroll system
• Assists Business Manager with fingerprinting new and established employees

Hiring

• Assists with interview schedule, scheduling interviews and sending pre-established communications to interview candidates under the direction of the COO

Administrative

• Creates employee personnel and medical files
• Creates HR job files
• Ensure all records are compliant with EEOC guidelines
• Archive HR documents per the record retention federal and state established regulations
• Filing of documents as needed

Professional Development

• Participates in continuing education and professional development and other training programs offered to increase skill and proficiency related to the assignment
• Participates in training required to understand systems used by the organization including accounting and payroll software

Performs other tasks and duties and assumes other responsibilities as may be assigned by the COO and Business Manager.

Qualifications & Desired Characteristics

• High school diploma
• Associate or Bachelor's degree in business-related field from an accredited institution is a plus
• Minimum of 1-3 years of experience in accounting, payroll, benefits administration and/or human resources
• 1-3 years of experience in a management or coordinator position preferred
• Excellent computer skills and current knowledge of G-Suite applications and Excel required

• Experience with payroll processing software (Paychex a plus)
• Experience with accounting software
• Must be highly organized with exceptional attention to detail and accuracy
• Excellent interpersonal skills
• Independent and innovative self-starter who can display an ability to learn rapidly and adapt quickly changing situations
• Ability to maintain confidentiality of sensitive information
• Ability to work under pressure to meet deadlines
• Ability to handle multiple tasks simultaneously
• Ability to work in a fast-paced environment
• Exceptional ability to work collaboratively and to provide excellent customer service to internal staff and external partners
• Ability to communicate clearly, concisely, and professionally both orally and in writing
• Belief and commitment to Yu Ming’s mission and core values

Working Conditions

Work is generally sedentary and performed in an office environment. Requires the use of computers and other office equipment.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak, stand, talk, walk, sit, see, and hear (corrected or uncorrected). The employee is occasionally required to climb, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.

TERMS OF EMPLOYMENT

12 Months

COMPENSATION

$65,000-$75,000 per year

Competitive salary and benefits, including generous paid time off, 100% core benefits coverage on select plans.

Yu Ming Charter School is an equal opportunity employer committed to diversity at all levels.