Description

York: 7:30am – 4:00pm

The Nebraska Department of Correctional Services (NDCS) employs nearly 2,300 team members operating nine institutions, which house approximately 5,200 inmates, statewide. The department's focus includes inmate programming and education, physical and behavioral health care, re-entry services, and community programs, and is accredited by the American Correctional Association (ACA). Information about the Department can be found at: www.corrections.nebraska.gov. For more information call 402-471-2654. For Americans with Disabilities Act (ADA) accommodations, please contact ADA Coordinator Mike Carr at 402-479-5812 or mike.carr@nebraska.gov.

Examples of Work

Provides administrative support to areas of NDCS health services - Substance Abuse, Mental Health, Medical. Maintain and update inmate documentation to include: accurately sort and file documents; create new files; research and respond to inquiries; prepare discharge files for transport; assist counselors with inmate registration for group programs; maintain group program waiting lists; scan documents for electronic filing; search parole violator information; compile data for monthly reports. Disseminates information in person, by telephone, email or correspondence. Creates and modifies manual and electronic filing and record keeping systems. Types, enters and scans narrative, numerical and/or statistical information. Reviews and sends hard copy and electronic mail, form letters and material relying on established correspondence guidelines. Takes and transcribes minutes and dictation from meetings. Arranges meetings. Searches for, compiles and summarizes material from manual and electronic files, documents, electronic communications and non-agency sources. Orders office supplies and equipment to maintain the office inventory. Coordinates with Human Resources office for relevant information concerning employee discipline and other matters.

Qualifications / Requirements

REQUIREMENTS: Coursework/training or experience in public contact, customer service, and/or performing and applying office/clerical support procedures, including the use of a personal computer, associated software, and office equipment.

PREFERRED: At least one year of experience performing office/clerical/secretarial support functions. Experience taking meeting minutes and transcribing dictation. Proficiency using Microsoft Office (Word, Excel, and Outlook).

OTHER: Type 40 wpm net. Typing test may be required prior to interview. Applicants accepting a job offer must pass the following pre-employment exams in this order: medical exam and, at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid NE Corrections Training Program.

Knowledge, Skills and Abilities

Knowledge, skills, and abilities: the practices and procedures pertinent to office/clerical support operations; the methods of filing, record keeping, bookkeeping, and mailing; computer operations and standard software and hardware applications; the purpose and activities of the employing agency; the work unit policies and guidelines pertinent to office/clerical support operations; the functions and specialized terminology associated with the work unit and agency; grammar, spelling, capitalization, and punctuation to recognize and correct errors; the procedures of manual and electronic file maintenance, record keeping, and mail distribution.