The San Mateo County's Human Services Agency is seeking a highly motivated and experienced Fiscal Office Specialist to join our team!

This position will primarily assist the Accounts Payables team within the Department's Administrative and Fiscal Services Unit using the County's financial system, OFAS. Responsibilities include processing/tracking invoices, processing client payroll, deposits, and employee reimbursements, and setting up purchase orders, monitoring/tracking contract payments, and performing other office duties.

Examples of duties may include, but are not limited to, the following:

• Perform difficult or complex accounting work and assist with special projects as assigned.
• Review and reconcile varied reports, journals, budget, payroll or related fiscal or statistical data.
• Audit and verify various information, including source data as well as manual and computer-produced reports.
• Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Research and assemble information from a variety of sources for the completion of forms or the preparation of reports.
• Provide information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Enter and retrieve data from an online or personal computer system and use such technology to produce reports; operate standard office equipment.
• Provide back up to other positions when necessary.

Departmental Status: An applicant must be a Human Services Agency employee with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or temporary position.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is equivalent to one year of journey level fiscal office support experience.

Knowledge of:
Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices; basic auditing principles and practices; policies and procedures related to the department or function to which assigned; office administration practices and procedures, including filing and the operation of standard office equipment; business data processing principles and the use of personal or online computers; business arithmetic; and correct English usage and the standard format for typed materials.

Skill/Ability to:
Organize, prioritize and coordinate work activities; read, interpret and apply rules, policies and procedures; perform detailed fiscal office support work accurately; use initiative and sound independent judgment within established guidelines; establish and maintain effective working relationships with those contacted in the course of work; and type with sufficient skill to complete forms and enter information into a computer.

Departmental Promotional Only. Only current Human Services Agency employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questions.

The examination will consist of an interview (weight: 100%). Depending on the number of applications a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org. Online applications must be received by the Human Resources Department before midnight on the final filing date. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, May 24, 2023 at 11:59 p.m. PST
Application Screening Date: Thursday, May 25, 2023
Civil Service Panel Interview: Wednesday, May 31, 2023

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.