Job description

Job Title: Office Manager, Perceptive Controls

Location: Headquartered in Plainwell, MI

Some telecommute allowed/expected

Timeline: Immediate Opening

Company Description:

Perceptive Controls is a leading engineering, systems integration, and technology consulting firm located in Plainwell Michigan, providing complete system solutions for automotive, food/beverage, water/wastewater and other industrial sectors for over 26 years.

Position Description:

We are seeking an experienced and detail-oriented Office Manager to join our team.

If you are a highly organized and detail-oriented professional, adept at managing office functions and ensuring accuracy and efficiency in financial and administrative tasks, we would love to hear from you.

The ideal candidate should have strong organizational skills and a keen eye for detail, a respect for confidentiality of financial information, along with the ability to gather and validate information for office operations.

Responsibilities:

• Manage accounts receivable (AR) and accounts payable (AP) processes, ensuring accurate and timely invoicing, payments, and collections.
• Process payroll accurately and efficiently, including deductions, tax filings, and employee time tracking.
• Assist with light HR duties, such as maintaining employee records, coordinating onboarding and offboarding activities, and managing employee benefits.
• Monitor work in process (WIP) and collaborate with relevant departments to track project status, ensuring timely completion and accurate reporting.
• Handle banking activities, including deposits, reconciliations, and account management.
• Prepare and generate reports related to financial data, office activities, and performance indicators as required.
• Support month-end closing procedures, including journal entries, account reconciliations, and financial statement preparation.
• Maintain accurate and organized records, both physical and electronic, to ensure easy retrieval and compliance with regulations.
• Proactively identify areas for process improvement and recommend and implement efficient solutions.
• Collaborate with team members and external stakeholders to ensure smooth office operations and effective communication.

Requirements:

• Proven experience in office management or a similar role, preferably in a fast-paced environment.
• Strong understanding of accounts receivable (AR), accounts payable (AP), payroll, and general financial principles.
• Proficiency in using accounting software and other relevant office tools, such as Microsoft Office Suite.
• Familiarity with human resources practices and applicable employment laws.
• Excellent attention to detail and accuracy, with the ability to gather and validate information effectively.
• Exceptional organizational and multitasking skills, with the ability to prioritize and meet deadlines.
• Strong communication skills, both written and verbal, to interact with internal and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Self-motivated and able to work independently, as well as collaboratively within a team.

Software Packages Utilized (previous experience is a plus but not required)

• QuickBooks
• Job Boss
• Shopify

If you are a highly organized and detail-oriented professional, adept at managing office functions and ensuring accuracy and efficiency in financial and administrative tasks, we would love to hear from you. Apply now and become a valued member of our team as an Office Manager.

Travel Expectations:

No travel expected for this position.

Compensation:

Competitive base and Incentive Pay commensurate with level of experience.

Benefits:

Extremely competitive health, dental, vision and 401k match plan are provided.

Perceptive Core Values (What we expect of one another):

• Candid but Respectful
• Hard Working, Thorough and Accountable
• Always try to do the Right Thing
• Innovative & Problem Solving
• We Grow Each Other
• Fun Matters

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Plainwell, MI 49080: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• In a couple of paragraphs, please briefly describe the experience you have that you believe qualifies you for this position.
• Please briefly describe the accounting software packages you are experienced in working with.
• Please briefly describe any experience you have with Human Resource Administrative tasks, (i.e. record keeping etc. . . )
• Please briefly describe any experience you have with Payroll processing.
• Please briefly describe your level of skill in MS excel by indicating the formulas you are accustomed to using.

Education:

• Associate (Required)

Experience:

• Accounting: 2 years (Required)
• Office Management: 2 years (Required)

Work Location: Hybrid remote in Plainwell, MI 49080

johnandkristie.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, johnandkristie.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, johnandkristie.com is the ideal place to find your next job.