Job description

Job Summary

This position will be onsite within the office and responsible for supporting business processes for multiple locations. Experience with end of month billing support and recruiting efforts is a plus. The successful candidate will have previous experience in an administrative role with good organizational management skills with the ability to work independently and prioritize multiple projects.

Reporting lines:

Directly to the Regional Director of Operations.

Responsibilities include:

• Support administrative tasks for multiple locations, such as payroll, employee time off requests, accounts receivable, purchasing, and expense reports.
• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.
• Handle advanced clerical tasks, such as reconciliations, report generation, license renewals, verifications, immigration and other HR related concern.
• Compose and type general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Orders therapy supplies for various locations.
• Maintains regular and consistent attendance and punctuality.
• Organizes and maintains employee filing system(s). Responds to phone calls and written requests for information. Researches issues and gathers information May index records and information.
• Provides advanced administrative support to the Leadership Team. Identifies and implements processes to improve work flow, organization and communication.
• Serves as a primary point of contact to distribute material and communicate standard operating procedures.
• Responds to requests for information from SHG Partners. Answers phones with appropriate business etiquette.
• Manage staffing needs with Recruiting and support with onboarding staff.
• Build and maintain professional relationships with internal and external business partners.
• Set up and manage employee benefits and workman’s compensation needs in coordination with the Director of Rehabilitation and Regional Leadership team.
• Support coordination of regional or facility meetings, training, seminars, activities and business travel. May take and publish meeting minutes.

Required Qualifications:

• 2 years of experience in an administrative role
• High School Diploma or higher
• Experience within a healthcare environment, preference for rehabilitation
• Excellent communication skills, especially with daily tasks
• Professional demeanor and service oriented attitude
• Self-starter: ability to be proactive with work tasks
• Ability to communicate clearly and concisely, both orally and in writing
• Proficiency in Microsoft Word and Excel Spreadsheets
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Ability to handle confidential and sensitive information

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person

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