Working Title: Office & Administrative Specialist Intermediate - Human Resources Assistant
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/24/2023
• Closing Date: 03/06/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Dakota County TC-Conf
• Division/Unit: MnSCU Dakota County TC / MnSCU Dakota Cty TC Classified
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift; 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: Yes, between campuses (DCTC & Inver HIlls)
• Salary Range: $18.55 - $24.60/hour; $38,732 - $51,364 annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• Location: Rosemount, MN and Inver Grove Heights, MN
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position provides administrative support to the Human Resources Department at Dakota County Technical College and Inver Hills Community College by assisting with a variety of Human Resources tasks.

Job duties include:

• Coordinate the daily activities of and provide administrative support to the Human Resources Department and assist in ensuring the department is functioning efficiently and effectively.
• Coordinate the Human Resources office front desk operations and act as the first point of contact so that management, faculty, staff, job candidates, and the general public receive prompt, courteous, and accurate responses and/or their requests are escalated to the appropriate personnel in a timely manner.
• Manage employee and Human Resources Department files.
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Minimum Qualifications

• One year of administrative support experience with clerical practices and procedures sufficient to maintain personnel and office files, records, and forms.
• Skill in using electronic email, spreadsheets, databases, word processing software sufficient to independently manage documents, files, and data, and create/format a variety of letters, forms, reports, presentations, and informational packets.
• Knowledge of English sufficient to research, write, prepare, and edit correspondence and materials using correct spelling, punctuation, grammar, and sentence structure.
• Verbal and written communication skills sufficient to understand and effectively carry out oral and written directions.
• Customer service skills sufficient to provide information with tact and diplomacy and interpret and explain complicated information in a courteous, profession, and understandable manner to diverse populations.
• Ability to identify issues and analyze/evaluate, research, develop, and make recommendations and/or implement new, revised, or improved administrative practices and procedures for smooth and efficient office operations.
• Basic math skills sufficient to add, subtract, multiply, divide whole numbers, fractions, and decimals; calculate percentages and averages; use simple formulas.
• Knowledge of data privacy laws and rules, such as the MN Data Practices Act, sufficient to describe the differences in public and private information and maintain the confidentiality of private information according to laws and rules.
• Ability to organize and prioritize work sufficient to meet multiple demands and deadlines.
• Strong attention to detail sufficient to provide accurate information and/or perform data entry accurately.
• Ability to work constructively and harmoniously with team members.

Preferred Qualifications

• One or more years of human resources experience processing payroll or HR transactions (hires, separations, data changes) or administrating employee benefit programs or similar work.
• Experience using Human Resources Information Systems (HRIS) and Applicant Tracking Systems.
• Knowledge of Minnesota State employee health insurance and retirement programs.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Human Resources at humanresources@dctc.edu or 651-450-3371.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Human Resources at humanresources@dctc.edu.

About Minnesota State

Why Work for Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.