Marx Library Catalog Assistant 3

Library - Marx Science and Social Science Library

80490BR

CLOSED TO FURTHER APPLICATIONS

Catalog Assistant 3

L34 - Local 34 (Yale Union Group)

Full time

Regular

Labor Grade C

Click here to see our Wage Ranges

Library

37.5

Monday through Friday 8:15 am to 4:45pm (May shift when opening hours are changed for breaks or other operational needs). May be required to work holidays and recess days; may be required to substitute evenings and weekend.

Standard (M-F equal number of hours per day)

Central Campus

219 Prospect Street
New Haven, CT 06511

On-site

Reporting to the Librarian for Access and Technical Services and with direction from the Evening Manager of Access Services, performs a range of cataloging and processing functions for materials in any format, including but not limited to receipt and management of materials, processing new and added copies of monographs and serials using supplied bibliographic data, and order and catalog records maintenance. The incumbent also provides excellent public service and research support at the Information Desk. The Library Services Assistant must have a thorough understanding of how to effectively answer basic information, directional, privileges, and access services questions for Yale and non-Yale patrons. The Library Services Assistant must be familiar with the workflow and operations of document delivery services and will participate in some or all of these services.

Receives and processes, in any format, materials received via order, gift, or transfer: updates order records and searches, verifies, and updates holdings, processes new and added copies of monographs and serials using supplied bibliographic data, and may bring in new records or create provisional records when appropriate. Performs quality control and identifies and resolves or refers problems. May perform bibliographic searching tasks related to processing interlibrary loan or reserves requests. Performs scanning or digitization tasks, including but not limited to scanning for reserves, “scan and deliver” requests, and interlibrary loan requests. Prepares material for transfer to Library Shelving Facility (LSF) or withdrawal, including updating records. Provides services at the information desk. Using independent judgment responds to or refers requests for appropriate action. Answers directional and basic information questions using print and electronic resources. Interviews library patrons to determine scope and depth of requests per established procedures and guidelines. Advises, screens and refers patrons to librarians for in-depth research assistance using a triage system. Assists Yale and non-Yale patrons in the use of collections and resources in-person, by phone, email, fax and other forms of communication. Uses knowledge of the online catalog and general databases to assist patrons in searching for known items and verifying citations. Answers questions concerning library access policies, multiple book classification schemes, various libraries, and the location of books in the stacks. Searches for bibliographic data with incomplete information in catalogs, reference sources, files, and databases. Understands the complex environment of a large research library and can clearly articulate policies and procedures to patrons.

1. Processes new and added copies of monographs and serials using supplied bibliographic data; revises authority records and resolves conflicts in authority headings. 2. May correct or update records. 3. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and data bases. 4. Organizes and arranges collections of materials. 5. Instructs, revises work and provides work direction to staff. 6. May assist in the coordination and distribution of work. 7. Performs clerical functions incidental to library activities.

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Demonstrated skill and working familiarity with MARC records and performing bibliographic searching and identifying best record using Voyager or other Integrated Library System or a union catalog (such OCLC WorldCat).

Commitment to and demonstrated experience in providing excellent customer service in a library or other information service setting and the ability to work comfortably and effectively with faculty, staff, students, and other library patrons and co-workers.

Demonstrated ability to work both independently and in a team, including taking responsibility for one’s personal work and for actively contributing to team successes, utilizing excellent written and oral communications skills, time management, and effective prioritization of tasks.

Excellent computer skills including demonstrated proficiency using MS Office, specifically Word, Excel, and Outlook in a collaborative, cloud-supported environment utilizing shared file space and shared calendars, including familiarity with creating and responding to meeting requests.

References must indicate reliable attendance and punctuality, accuracy and attention to detail, ability to organize own work, ability to work effectively with others, and diligent performance.

Experience in Library Acquisitions or other Technical Services area. Experience using an Interlibrary Loan System and/or Reserves Management System (such as ILLiad and Ares). Experience with digital scanning of library material. Experience in copy-cataloging, and/or updating holdings records. Working familiarity with MARC records. Public/access service experience in an academic library.

Ability to push book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time. Ability to assist in transporting library materials to other buildings.

Occasional

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu

Yale University is a tobacco-free campus