Job description

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.
Job Overview
To provide onsite administrative support for the General Counsel and other members of the Legal Department.
Key Job Responsibilities

Administrative duties:
Calendar Meetings and Schedule and assist with Conference and Teams Calls

Maintain Attorney Calendars and coordinate schedules

Coordinate and Schedule Travel Arrangements

Draft General Correspondence and other Documents

Generate, Edit and File Correspondence and Documents

Facilitate Service of Process procedure

Assist General Counsel with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)

Open and Distribute Department Mail

Serve as back up for Administrative support when necessary

Information Administration Function:
Administer Department Filing Procedures (electronic and paper)

Responsible for Legal Projects Matrix

Manage Legal Review Inbox and intake of legal assignments

Open, Manage and Close Paper and Electronic Files

Transfer Files to and from On-Site and Off-Site Storage

Generate, Edit and Transmit Law Department Reports

Accidents:
Handle intake of Accident Reports, notification to stakeholders and tracking.

Coordinate outside inspections as necessary

Prepare and issue Notice of Claims for insurance company

Budgets:
Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.

Expense Reports:
Process Employee Reimbursement Reports for Business Expenses

Invoices:
Administer Legal Department invoice intake process and payment procedure.

And other duties as assigned by General Counsel.
Qualifications/Requirements
Five or more years of experience as a legal administrator - or comparable position with:

Familiarity with legal issues and terminology, processes and documentation.

Demonstrated ability to support of multiple legal professionals at the same time.

Expert knowledge in Microsoft Office Suite programs.

Proactive, self-starter who enjoys working independently with minimal supervision.

Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals.

Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.

Must be willing to work onsite five (5) days a week.

Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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