Job description

Greensfelder, Hemker & Gale, P.C. has an opening for a full-time Assistant to work with both the Human Resources and Marketing departments. Greensfelder is a large law firm located in downtown St. Louis, MO. The nature of work is highly confidential requiring considerable discretion, judgment, and accuracy.

Position Responsibilities Include:

• Perform a variety of HR, Marketing and occasional Accounting administrative functions including scheduling meetings, drafting internal and external correspondence, annual updates to packets and forms as well as data entry.
• Input, update and assist in maintaining personnel records, spreadsheets, HRIS system data and HR intranet page.
• Assists with overall recruiting process - posting positions, recording applications from various sites into applicant tracking system, scheduling interviews and processes degree verifications/transcript requests.
• Prepare orientation materials for new employees.
• Assist with preparation of the year-end performance review process materials.
• Responsible for annual EEO-1 reporting.
• Support the Well-Being Program initiatives and activities.
• Assist with the preparation of the Firm’s United Way campaign, Health Screening/Flu Shot event.
• Client event preparation including creating materials, tracking RSVPs, and assisting with on-site setup and execution.
• Ordering and researching options for promotional items and tracking inventory.
• Assist with budget tasks for marketing team including invoices and credit card documentation.
• Assist with marketing data tracking and analysis.

Qualified Applicants Will Have:

• Associate’s degree required.
• Ability to balance multiple competing priorities in a sometimes fast paced environment.
• At least 1+ year relevant work experience. Knowledge of administrative tasks and responsibilities.
• Excellent communication skills, both written and verbal.
• Advanced computer skills; Microsoft office suite and Adobe required. Basic knowledge of HRIS systems, preferred but not required.
• Proactive problem-solving skills and resourceful thinking.
• Excellent organizational skills and high attention to detail.

Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes well-being initiatives, paid parental leave and support programs, and a parking/transportation stipend to name just a few. If you desire to work in a truly people-focused environment for a firm that values its employees, then Greensfelder is the firm for you.

Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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