Job Title: Human Resources Associate

Department: Human Resources, Naper Blvd. Library

Application Deadline: Open Until Filled

POSITION SUMMARY

Choose a job you love! The Naperville Public Library is seeking a motivated, creative, and skilled Recruiter/HR Associate with excellent communication skills to join our team. This is a unique opportunity to get in with an amazing team and culture and grow your career.

The Recruiter/ HR Associate partners with the leadership team to attract, recruit and retain the best employees that align with our culture and core values. The Recruiter/ HR Associate coordinates all interviews with the hiring manager, recommends placements, facilitates orientation/onboarding sessions, and completes requested reports. They will use creative sourcing methods to attract candidates, ensure job descriptions are current, and postings reflect the Library's culture. This person will provide a positive candidate experience and a successful onboarding experience for new hires. The ideal candidate is team-oriented, collaborative, driven, and enjoys working in a support role.

CONSIDER JOINING OUR TEAM IF:

• You have experience sourcing and recruiting great talent
• You're self-motivated and passionate about creatively helping others reach their potential
• You believe that people and HR processes are a foundation for a great work culture
• You believe that continuous improvements are critical for long-term growth and success
• You are detail-oriented, learn quickly, and are focused on achieving individual and collective goals
• You believe great companies win as a team

RESPONSIBILITIES

• Develops strategies to attract, recruit and retain a diverse applicant and employee base that align with the Library’s mission and core values.
• Provides front desk assistance by answering staff and public questions.
• Oversees applicant and new hire process. Administers background checks and offers of employment.
• Submits job opportunity postings to all appropriate recruitment resources, including job boards and social media.
• Collaborates with supervisor in conducting interviews for administrative/technical positions.
• Collaborates with HR manager and department supervisors to maintain and update interview questions, develop relevant skills assessments, and administer assessments in conjunction with the interview process.
• Participates in new hire employee orientation and assists with completing new hire paperwork.
• Provides reports and statistics for management review as requested.
• Maintains inventory of all job descriptions, forms, brochures, and literature of employment information/policies and relevant records.
• Research and monitor data and trends. Advise hiring managers on best practices.
• May serve as committee chair and assist with organizing Library sponsored employee events.
• Attends professional development opportunities.
• Maintain current knowledge of Federal, State, and local HR regulations.
• May provide backup support for other HR staff.
• Performs other related duties and special projects as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Uses computer software programs such as Microsoft Office and spreadsheets for daily tasks and communication. Familiar with the use of database applications.
• Demonstrates strong written and verbal communication skills.
• Strong interpersonal skills working effectively with individuals of diverse cultures, communication styles, abilities, and backgrounds.
• Uses problem-solving skills to assist in determining priorities, and finding timely solutions to departmental or system-wide issues.
• Demonstrates exceptional customer service, providing quality assistance to staff.
• Maintains confidential information with tact and discretion. Remains calm in all situations.
• Exhibits sound and accurate judgment.
• Demonstrates strong organizational skills, time management skills, and attention to detail.
• Responsive to change and demonstrates adaptability.
• Takes responsibility for consistent completion and follow-up on all tasks.
• Maintains a positive approach while doing daily tasks and when faced with adversity.
• Ability to work independently and collaboratively with HR team and across departments.
• Demonstrates a broader understanding of the job and looks for ways to improve Library services and support coworkers.

EDUCATION/EXPERIENCE/QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or a related field
  
• 3 years of relevant experience in Human Resources
• Experience with Microsoft Office Suite, proficiency with Excel and PowerPoint
• Experience with Human Resources Information Systems (HRIS) as well as Applicant Tracking Systems (ATS)
• Excellent verbal and written communication skills

DETAILS

The benefits of this position at the Naperville Public Library include:

• Annual Vacation Accrual: 3 weeks per year
• Holidays: 7 days per year
• Annual Sick Accrual: 12 days per year
• 6-week paid parental leave
• Illinois Municipal Retirement Fund (Pension Plan)
  
• Health Benefits available (medical, dental, vision)
  
• Training and development opportunities

• Work Schedule

Monday-Friday: 8am-5pm

• may include nights and weekends for events

To learn more about us, go to https://www.naperville-lib.org/jobs and Diversity, Equity & Inclusion | Naperville Public Library, IL (naperville-lib.org)