Human Resources Assistant

Location: Corporate Office - Greenville, SC

Summary
Under regular supervision of the Human Resources Director, the Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resources department.

I. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Conduct business with the highest standards of professionalism.
• Maintain accurate and up-to-date human resources files, records, and documentation
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR ?les and records to ensure that all required documents are collected and ?led appropriately.
• Provides clerical support to the HR department.
• Assist with job postings, including initial screening, scheduling, interviewing and communication of job offer award to all interviewed.
• Assists with the administration and coordination of required pre-employment testing, including background checks / reference checks / drug / alcohol screenings.
• Assist in development and implementation strategy for recruiting sources to include job fairs, social networks, in person networking events, or other.
• Assist in recruiting for internships including scheduling, interviewing, and administration.
• Conducts or assists with new hire orientation.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and 401(k) retirement plan providers May assist with payroll functions including answering employee questions, working with payroll / appropriate party to address to assist in fixing processing errors.
• Assist in administration of internal employee training platform (Grace Hill) to help ensure compliance.
• Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assist with Corporate Social Media postings in LinkedIn, Instagram, and Facebook.
• Assist with the planning and execution of the Annual Employee Conference.
• Perform or assist with any operations as required to maintain workflow and to meet schedules.
• Ensure all safety precautions are followed while performing work.
• Maintain and update the Employee Company Relations calendar.
• Coordination with sites in ordering Employment Posters as needed.
• Assist with employee relations matters as needed.
• May require travel to properties, job related employee activities and recruiting events.
• Handles special projects as needed.
• Performs other duties as assigned.

II. SUPERVISORY RESPONSIBILITIES
None

III. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Must be able to maintain confidentiality with matters you assist with and/or see/hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IV. EDUCATIONAL AND/OR EXPERIENCE
Bachelor’s Degree in Business/Human Resources or related social science, or Associates degree in related field; six months related experience and/or training; or equivalent combination of education and experience.

V. SKILLS & QUALIFICATIONS
In addition to the essential duties and responsibilities noted above, the following skills and abilities are required.

• Must have excellent communication skills, both verbal and in writing - - ability to deal effectively with internal and external customers in handling inquiries and communicating information.
• Extremely proficient with Microsoft Office Suite including Excel, Outlook and related program software.
  
• Ability to plan, organize and prioritize tasks according to schedules and deadlines.
• Ability to thrive in a deadline-oriented work environment - - flexibility and multi-tasking are a must in managing workload.
• Proficiency with maintaining accurate records and reports - - attention to detail is critical.

Previous experience in human resource setting helpful. Ability to maintain confidentiality is critical. One must be an experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, a positive attitude. The ideal candidate would be a self-starter who can work independently and follow direction with sound judgment. Proficient reading and math skills are a must.

VI. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk or hear; and while performing the duties of this job, the employee will regularly experience wrist motion. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

VII. WORKING CONDITIONS AND ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works alone. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

VIII. WORKING SCHEDULE
Monday – Friday 8 AM – 5 PM (one-hour for lunch)

XI. POLICIES AND PROCEDURES
The employee in this job must be knowledgeable about the company's policies and procedures as described in the company Employee Handbook.

BENEFITS

All full-time employees are eligible to participate in our benefits program. NHE offers:

• 100% Employer Paid (Employee Only):
  • Health Insurance (HDHP)
  • Vision Insurance
  • Short-Term Disability
  • Long-Term Disability
  • Group Life Insurance

• PPO Health Insurance Plan offered
• Vision Insurance
• Short-Term Disability
• Long-Term Disability
• Group Life Insurance
• Health Savings Account (offered for HDHP plan)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• 401k Retirement plan
• 12 Paid Holidays (includes Birthday Holiday)
• Up to 130 hours of PTO

About NHE, Inc.

As a diverse real estate management company, we appreciate the importance that professionalism, caring service and relationships have on providing quality services to residents and property owners alike. We work to provide superior service by capitalizing on our vast experience, dedicated employees and investments in technology, training and certification.

Based in Greenville, South Carolina, NHE is a leader in homeowner association management services, multi-family and apartment management solutions, and consults with owners and operators to determine best practice operations.

EOE