When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Health Information Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Department

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/16/2023
• Closing Date: 05/30/2023
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Anoka Metro Trt Ctr AFSCME
• Division/Unit: DCT Support Services / DCT HIMS Record Management
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Anoka Regional Treatment Center
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Health Information Management Services (HIMS) Department works within a team to deliver quality medical record management outcomes. As the heartbeat of any healthcare facility; the individuals within this department bridge roles, connecting clinical, operational, and administrative functions to all clientele. These professionals affect the quality of patient information at every touch point within the programs while maintaining the highest standards of data integrity, confidentiality, and information security. The HIMS Administrative Specialist is responsible for HIM operational functions supporting the completeness, integrity, and privacy of medical record documentation with a high degree of accuracy and attention to detail.

Primary Responsibilities Include:

• Maintaining accurate medical records in accordance with applicable standards and requirements
• Responding to requests for information requested by external entities including law enforcement agencies
• Reviewing authorizations for the release of information requests to ensure that patient information is protected, and responses are timely, accurate and compliant
• Perform HIMS related work as needed and required so medical records, admissions, and other necessary functions are carried out efficiently and effectively
• Managing the facilities patient reporting process to maintain accurate patient census records
• Assist in providing continuity and operational effectiveness of Document Management System by scanning patient records, reports, court orders

Minimum Qualifications

• Specialized Terminology including medical terminology or coding; document management; scanning, indexing and quality control
• Customer Service skills sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases
• Math skills sufficient to add, subtract, divide, and calculate averages
• Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents
• Spreadsheet Skills sufficient to develop and modify basic spreadsheets, and sort and extract data
• Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries
• Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; develop forms and charts

Preferred Qualifications

• Experience within the records management field, medical terminology or electronic medical records
• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS) and Avatar
• Preparing, maintaining and compiling reports regarding health information
• Following data privacy / confidentiality guidelines such as state statutes and regulations regarding data privacy, security and HIPAA
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Laurie Thompson at laurie.a.thompson@state.mn.us or 651-431-5045.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Katelyn Rigdon at Katelyn.Rigdon@state.mn.us.

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.

About Human Services Dept

DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.