Job description

Position Title: Front Desk Clerk

Classification: Part-time (20 HOURS WEEKLY)

Position Summary:

The Front Desk Clerk will assist the Program Support and Development Director & Staff, in administrative duties relating to the smooth operation of the Mixson Business Center. This includes its internal and external tenants and all vendors for ongoing operations.

Primary Job Responsibilities:

• Answers incoming calls, takes detailed messages, and properly transfers calls.
• Greets consumers/visitors and assists in directing them to the proper tenant/location and providing effective screening of staff, tenants & visitors to keep interruptions of admin staff, at a bare minimum.
• Shows property to perspective tenants and accurately assists with required leasing documents, as needed or requested.
• Accepts rent payments from tenants and turns into the Program Support and Development Manager
• Creates tenant work orders and contacts applicable vendors/contractors, as needed & requested and maintains an ongoing tracking system for all repairs.
• Labels & makes files for the upcoming fiscal year, as well as archiving the old files
• Makes copies
• Maintains files and keep track by properly filing them away as requested by Admin staff and in compliance with the established system of operation.
• Assists the Executive Director, Program Services Mgr and Admin staff in preparing for board meetings and other MBC events.
• Receives and distributes all incoming mail.
• Keeps an accurate schedule of board rooms and community room rental and usage.
• Ensures concessions are in stock and accounted for monthly
• Maintains hospitality supplies such as water, coffee, etc. for staff and guests
• Assists the PSM in keeping track of daily staff presence reports for all ASFSC departments located in Commerce Plaza.

Knowledge, Skills and Abilities:

• Passionate about ASFSC’s mission and impact.
• Ability to remain focused in the face of pressure, delivers against timelines, not intimidated by tasks/time demands.
• Possess excellent organizational skill
• Ability to work within a team and provide support to the department staff.
• Ability to perform in cross-functional team approach and job responsibilities.
• Ability to use Word, Excel, and Power Point programs

Key Credentials and Personal Qualities:

• This individual in this position MUST possess a High School Diploma or GED.
• Basic computer skills are required.
• Above average oral and written communication skills are a PLUS.
• Strong organizational skills
• Commitment to results; 'can-do" mindset with emphasis on timeliness, accuracy, accountability.
• Sense of humor, integrity, impeccable work ethic.
• Maintains professional, respectful and cooperative attitude and behavior at all times.
• Professional appearance and demeanor is required.

Essential Functions / Physical Requirements:

The requirements below are required with or without reasonable accommodations:

• Ability to tolerate walking, standing, and sitting throughout the day.
• Reaching, bending, lifting, carrying, and must be able to lift minimum of 20- pounds to chin level without injury.
• Willingness to work a flexible schedule at all times.
• Other duties as needed or assigned by the Program Support & Development Manager and Executive Director.

NO PHONE CALLS, PLEASE!

Job Types: Full-time, Part-time

Pay: $10.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Dothan, AL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 1 year (Required)
• Clerical: 1 year (Required)

Work Location: In person

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