Job description
Hours: M-F, 7:00am to 3:30pm
JOB SUMMARY:
Under general supervision, the Fiscal Specialist is responsible for processing all invoices received for payment and providing financial and clerical support of accounting processes. Responsibilities include compiling and maintaining accounts payable records, coding invoices, verifying accuracy of invoices for approval, resolving discrepancies, 1099 and sales tax classifications, and maintaining detailed, auditable records and files. This position combines a solid understanding of basic bookkeeping and accounts payable principles, with strong analytical and problem-solving skills.
QUALIFICATIONS:
Education/Training: High School diploma or equivalent. College course work or degree in business or a related field is preferred.
Experience: Two or more years of Accounts Payable, Payroll, or Accounting experience are preferred.
License/Registration: None required.
Population Served: N/A
ESSENTIAL FUNCTIONS:
Planning and Prioritizing
Assume responsibility for Accounts Payable (A/P) invoice processing, reimbursements, purchase orders, reconciling vendor & credit card statements, and communicates cash needs. Perform outside billing of all rent receivables. Use time effectively in order to meet month end closing and project deadlines.
Information Gathering
Resolve to conclusion posting errors and unprocessed A/P invoices. Maintain various expense information as needed. Maintain Construction in Progress (CIP) files. Generate reports for month end closing and to accommodate special requests.
Decision-Making
Review invoices for correct coding, sales tax payables, and 1099 issuance. Continual maintenance of the Master Vendor Dictionary and inactivating old accounts.
Communication
Communicate information to team members in a concise and timely fashion. Communicate to vendors expectations around payment time frame. Prepare monthly Board of Commissioners Warrant Resolution Report.
Technical Proficiency
Develop and utilize complex spreadsheets and accounting software. Generate and file 1099s on a yearly basis. Record appropriate unpaid sales tax and generates monthly reports. Perform numeric data entry with speed and accuracy. Reconcile paid A/P and Payroll warrants.
Teamwork
Work closely with Resource & Materials Management (RMM) and department managers for proper invoice processing. Actively assists with audit preparation and yearly Financial and State Audits. Participate in solving team issues in a constructive manner.
Quality
Compare invoices against purchase orders, shipping and receiving documents to verify receipt of items ordered and correct pricing. Receive and review invoices and/or other documentation for completeness and compliance with financial policies, procedures and contractual requirements.
Outcomes
Maintain accurate and interrelated financial records for annual audits. Record payments for outside billing accounts and follow-up on outstanding balances.
Personal Education
Participate in ongoing educational activities as necessary to maintain competency in Fiscal Services (including trade journals and webinars).
Work Effectiveness
Team oriented with ability to focus both on the details and the big picture. Ability to work effectively in a rapidly changing environment.
Reliability
Demonstrate promptness and effective use of work time. Complete tasks assigned to perform in a timely and efficient manner.
Education of Others
Train and work with employees on reimbursement and proper coding of invoices.
Creating a Safe Work Environment
Identify safety concerns and actively seeks to resolve these issues.
Stewardship
Assume the willingness to be accountable for the well-being of the larger organization by operating in service, rather than in control, of those around us.
Ethical Conduct
Consistently communicates and collaborates with colleagues about decisions which involve legal and ethical issues. Work confidentially and with discretion
NON-ESSENTIAL FUNCTIONS:
Assist with other Fiscal Service functions as requested. Perform other non-essential functions as requested.
PHYSICAL DEMANDS:
Sitting: 80%. Standing/Walking: 20%.
Occasional lifting/carrying of supplies and equipment weighing up to 30 pounds.
Occasional pushing/pulling of equipment and filing cabinet drawers weighing up to 20 pounds.
Occasional climbing of stairs to reach other levels of the building.
Occasional stooping/kneeling/crouching to reach items on low shelves and to get into low cabinets.
Frequent reaching/handling/fingering to complete paperwork, use the telephone and computer.
Constant talking/hearing/seeing to interact with staff and vendors.
ENVIRONMENTAL CONDITIONS:
Location: Inside.
Minimal risk of injury due to proximity of moving parts on computer printer, typewriter, and copier.
Minimal exposure to biohazardous materials.
Pay Range:
$22.35-$33.32 Hourly
We believe Pullman Regional Hospital is extraordinary.
We are a self-sustaining, patient and employee-focused, award-winning hospital with a unique, open, collaborative and inclusive culture.
On a daily basis, more than 500 employees serve patients and communities through Pullman Regional Hospital, the Foundation, and our network of clinics. We are one of the largest employers in Pullman, WA and a community leader in healthcare and philanthropic activities. Together, we continue to raise the bar of expectation for quality healthcare and the patient experience. In this way, the extraordinary for all others becomes the expected at Pullman Regional Hospital.
Our greatest asset is our people. This is our most worthy investment, and it's why we hire passionate people who are aligned in our mission to nurture and facilitate a healthier quality of life for our region.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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