Job description
Agency : Department of Human Services
Opening Date: 03/22/2023
Closing Date/Time: 04/04/2023
Salary: Anticipated Salary: $4,982 - $7,369 per month
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-76-25238
Position Overview
The Division of Mental Health is seeking to hire a Fiscal Analyst for Community Services Programs and Grant Funded Entities for the Children and Youth Programs. In a collaborative environment, this position’s primary responsibility is the fiscal management and tracking of grants including budget revisions, payments, reports, etc.; performs onsite budgetary audits and reviews of funded providers; and serves as liaison to the Department’s fiscal services staff and Central Budget Office.
Job Responsibilities
- Serves as Children and Youth Community Services Programs and Grant Funded Entities Fiscal Analyst for an assigned region.
- Manages monthly budgets including invoicing and reconciliation.
- Develops or provides technical assistance in with providers regarding program contract budgets and other requirements.
- Serves as liaison to the Division’s Fiscal services staff, Central Budget Office and providers regarding budgeting and contracting processes.
- Maintains records ensuring confidentiality of financial material and related reports.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
SPECIALIZED SKILLS
- Of the one year of responsible administrative experience, requires one year of experience working with federal and/or state grants, the utilization of budget appropriates by federal and/or state programs, drafting contract exhibits, and approving budgets.
Preferred Qualifications
- Two (2) years of professional experience developing, reviewing, and amending budgets for a public or private business organization.
- One (1) year of professional experience working with federal and/or state grants, including working with grant tracking databases such as Community Service Agreement (CSA).
- One (1) year of professional experience drafting contract exhibits and approving budgets.
- One (1) year of professional experience developing detailed budget reports and presenting and interpreting information to management level staff.
- One (1) year of professional experience communicating in verbal or written form with both internal and external stakeholders relative to budgets for a public or private organization ensuring detailed and critical analysis of work performed.
- One (1) year of professional experience working collaboratively to analyze administrative problems and adopt an effective course of action.
Conditions of Employment
- Requires the ability to travel.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 401 S Clinton St Chicago, IL 60607-3800
Division of Mental Health
Community Services Programs and Grant Funded Entities
Children and Youth Programs/ North
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Administration/Management
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall,
prior to accepting any such non-State employment offer, notify the Office of the Executive
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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