Description

Please Note: Position may be filled at the Fiscal Analyst 1 or 2 level depending on qualifications. Candidates hired at the Fiscal Analyst 1 level will be required to successfully complete an in-training program including completion of 18 quarter/12 semester hours in accounting.

Duties

The Revenue Section within Financial Services is great place to work. We are a small, but mighty team that is committed to fostering a supportive and engaging working environment where team members are encouraged to learn and grow.

Fiscal Analyst 2 (Accounts Receivable Specialist):

This position performs accurate accounting of revenue received through Headquarters and various credit card acceptance points; accurate collection, reporting, and payment of leasehold excise taxes, various general ledger reconciliations, and monitor accounts receivable, restricted donations, restitutions, and agency collection efforts. This position reports to the Revenue Section Manager in Financial Services.

Duties include but are not limited to:

• Responsible for Agency Accounts Receivables.
  • Maintain, update, reconcile, and review accounts receivable.
  • Establish and record all agency-identified receivables.
  • Monitor, maintain, reconcile, and adjust accounts receivables.
  • Provide technical expertise to ensure agency receivables are properly identified and generated.
  • Aid program staff and verify documentation in collection efforts.
• Prepare headquarters cash journal voucher to distribute the daily cash deposit.
• Responsible for accounting of credit card transactions.
  • Perform daily reconciliations of deposits to the State Concentration Account.
  • Compile, analyze, review, monitor, maintain and reconcile credit card data and discrepancies.
  • Perform monthly reconciliations of park level credit card transactions.
  • Prepare and process journal vouchers.
• Reconcile in-house NSF system.
  • Send uncollected accounts to the collection agency.
  • Post payments.
  • Estimate value of uncollected receivables.
  • Prepare recommendation for write-offs.
• Responsible for accurate collection, reporting, and payment of monthly sales and use taxes to the Department of Revenue (DOR).
• Maintains and updates Access tax database.
• Investigates and corrects discrepancies/errors.
• Prepares, submits, and reconciles monthly sales and use tax payments, and quarterly leasehold taxes to DOR.
• Analyze general ledger entries for compliance with GAAP.
• Prepare electronic journal vouchers.

Fiscal Analyst 2 (Accounts Receivable Grants Coordinator):

This position performs accurate accounting of revenue received through Headquarters and various credit card acceptance points; accurate collection, reporting, and payment of leasehold excise taxes, various general ledger reconciliations, and monitor accounts receivable, restricted donations, restitutions, and agency collection efforts. This position reports to the Revenue Section Manager in Financial Services.

Duties include but are not limited to:

• Accounting of credit card receipts for the Central Reservation System (CRS) vendor, automated pay stations, headquarters, and internet acceptance points.
• Reconcile deposits to the State Concentration Account.
• Compile, analyze, review, monitor, maintain and reconcile credit card data and discrepancies.
• Coordinate and work with CRS accounting staff to resolve discrepancies.
• Perform monthly reconciliations of credit card clearing accounts and automated pay station revenue to AFRS.
• Manage credit card chargeback process.
• Prepare and process journal vouchers to correct accounting records, as needed.
• Maintain, monitor, and manage financial status for Department of Military FEMA grants.
  • Prepare invoices and request for reimbursements for large projects and maintain deferred revenue ledgers for small projects.
  • Post received payments.
  • Reconcile monthly all FEMA grants by disaster project level.
  • Prepare complete project files for audit.
• Maintain, monitor, and manage financial status for Parks Improvement Project (PIP) Foundation grants.
  • Review expenditures and maintain financial activity status reports for each grant.
  • Prepare invoices and requests for reimbursements.
• Prepare electronic journal vouchers.
• Serve as primary back up to Fiscal Analyst 2 and as additional back up to Fiscal Analyst 1.

Qualifications

REQUIRED QUALIFICATIONS:

Fiscal Analyst 1 - $3,246 - $4,216 a month

• 
  High School graduation or GED equivalent.
• One (1) year fiscal experience.

Fiscal Analyst 2 - $3,558 - $4,656 a month

• High School graduation or GED equivalent.
• One (1) year fiscal experience.
• 18 quarter or 12 semester hours in accounting.

DESIRED QUALIFICATIONS:

• **A Bachelor's degree.
• Two (2) or more years of professional accounting experience.

**Professional experience may substitute for education but not for credit hours.

Supplemental Information

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at State Parks Jobs.

You must attach in your application the following:

• Letter of interest specifically addressing the duties, qualifications and experience as listed in this announcement.
• Current resume.
• Three professional references.
• Transcripts showing completed 18 quarter or 12 semester credit hours accounting credits (if applicable).

The information provided in your application must support your selected answers in the application questions. Answers will be verified, and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

Diversity, Equity, and Inclusion -

• 
  Diversity strengthens the workforce in competence and ability.
• Celebrating diversity appreciates and values individual differences.
• Diversity serves an increasingly heterogeneous society.
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to all people of this state today and in the future.
• Diversity, Equity, and Inclusion strengthens our ability and commitment to serve all citizens.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We are committed to creating and sustaining a working environment that includes, welcomes, and respects diverse identities of race, culture, ethnicity, sexual orientation, gender, and more. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are invited to apply.

Persons desiring any accommodations in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hearing impaired may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about this position, please contact Jennifer Hyland at Jennifer.Hyland@parks.wa.gov or (360) 902-8572.