Job description
At Aegis you will join the finest project controls company in the USA and work on important projects where you can make a difference. At Aegis we focus on only one thing, providing the finest project controls services in the world. We’re committed to providing our clients with top-notch professionals to help keep construction projects on time and on budget. Founded over a decade ago, we’ve grown into one of the nation’s leading project controls companies. Aegis is headquartered in Silver Spring, MD, just outside of Washington, DC with offices throughout the United States and Europe.
We are committed to the success of all of our staff. Whether you are straight out of college, or a seasoned worker, we’ll provide you the training and tools to be the top project controls professional in the industry. Recent college graduates join our team to learn the “Aegis way” and evolve into trusted senior staff. Experienced construction professionals join our team because they know their experience and ideas are valued at Aegis.
The Executive Assistant is responsible for supporting our client. This role requires a high level of organization and attention to detail. No previous construction experience is required. This is a great role for someone looking to break into the industry. This will give you hands-on experience in managing projects and help you build a network of contacts within the organization who can support your career growth.
General responsibilities include:
- Scheduling and calendar management: Managing the executive's schedule, arranging appointments, meetings, and travel arrangements.
- Communication management: Managing the executive's email inbox, screening and responding to phone calls, and preparing correspondence.
- Administrative support: Performing administrative tasks such as filing, data entry, and preparing reports and presentations.
- Relationship management: Building and maintaining relationships with staff, clients, vendors, and other stakeholders.
- Project coordination: Supporting the executive in coordinating and managing projects, including organizing meetings and preparing project documentation.
- Financial management: Managing the executive's expenses, preparing and processing invoices, and assisting with budget planning.
- Travel coordination: Making travel arrangements, including booking flights, hotels, and ground transportation.
- Event planning: Planning and coordinating events, such as conferences and business meetings.
- Information management: Managing confidential and sensitive information, including maintaining electronic and hard copy files.
- Team support: Providing support to other members of the executive's team, as needed.
- Transition to Project Manager role: Demonstrating capability and leadership in project coordination and taking on additional responsibilities to prepare for a transition to a Project Manager role.
Qualifications
- Acute attention to detail
- Ability to prioritize your time to meet deadlines
- Strong ability to communicate-verbally and written-clearly, concisely, and logically.
- Proven track record on speaking up when you encounter any potential roadblocks.
We are fully committed to our remarkable staff at Aegis. We show our appreciation with an excellent benefits plan, six-month review cycles, training, and plentiful opportunities to engage with other Aegonians in non-work settings.
Aegis is an equal opportunity employer and all applicants will be considered. Please find out more about us at https://www.consultaegis.com/
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