This Event Planner Position Features:
Job Description:

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm•s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Roles and Responsibilities:

• Coordinate meetings and events within designated center. Work with internal partners in catering, audio visual and facilities to meet the clients• expectations. Meet and greet each client daily, provide personalized high touch customer service

• Adhere to standards of operations established for Conference Center
• Handle day to day challenges clients present while driving towards a solution
• Ensure maximum utilization of space to achieve yearly utilization goals

• Maintain a professional, flexible, •can-do• level of service

• Participate in daily operations meeting as well as weekly review
• Execute call/meeting, and post conference call/meeting when applicable
• Manage space issues, escalate unresolved issues to lead planner, manager
• Cover reception desk essential functions; answering telephone calls, returning emails promptly
• Master usage of EMS (Event Management System) to detail reservations, review in-coming requests and present proper reports
• Strong communicator that is able to manage correspondence between planning team and reservation holders throughout the booking process while providing an outstanding customer service experience
• Firm understanding of the business guidelines for allocating space
• Prioritize new meeting room reservations from online booking tools
• Ensure customers are contacted in a timely manner and are updated regarding the status of their request and offered available options

Apply for this great position as a event planner today!

AllSTEM Connections is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

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