Job description

The candidate will be responsible for managing and executing a variety of international engagements sponsored primarily by the Department of Energy’s National Nuclear Security Administration (NNSA).

Major Duties/Responsibilities:

· Responsible for the coordination of all aspects of virtual, in-person, and hybrid international engagements. This includes responsibility for the successful planning, implementation, and evaluation of international engagements in various countries.

· Serve as the interface between project lead, sponsors, and international participants.

· Apply project management tools and principles such as creating initial specifications; organizing, leading and participating in kick-off meetings; developing engagement schedules; developing clear communications and project action trackers.

· Serve as the liaison between project lead and logistic vendors creating, issuing, and managing vendor workorders and workorder change management processes and maintaining a positive and effective vendor relationship.

· Partner with project leads to identify options as needed to adjust activity scope, timeline, budget, cost, and other project elements to ensure engagement success.

· Obtain and develop engagement estimates and provide required cost projections and reports.

· Review and approve vendor cost estimates and final deliverables ensuring they meet engagement requirements and specifications.

· Collaborate or contribute to vendor performance reviews, regular status meetings, and subcontract statements of work.

· Assure that all engagements are conducted in accordance with approved policies and procedures including those that relate to financial transactions, invoicing, export control, and information security, among others.

· Manage all close-out processing and documentation for each engagement.

· Develop and contribute to logistics and logistics management processes by maintaining, updating and creating methods, tools and templates for effective engagement, tracking, evaluation and process improvement.

· Propose and implement various technologies and tools that support and improve engagement objectives, goals, and outcomes.

· Travel internationally to support international engagements.

· Ensure compliance with environment, safety, health, and quality program requirements.

· Maintain a strong commitment to the implementation and perpetuation of values and ethics.

Minimum Qualifications:

· Bachelor’s Degree in Business Administration, Logistics, or technical field with a minimum of five-years' experience related to international engagement management and logistics. A combination of education and experience may also be considered.

· The candidate must have extensive experience with event planning and execution, including cost estimation, logistics, communication, and reporting.

· Desire to work within other cultures and create inclusive engagements.

· Candidate will be expected to lead teams and will often work independently of direct supervision domestically and internationally.

· Excellent interpersonal and communication skills (written and verbal).

· Well organized and detail-oriented

· Advanced knowledge in Microsoft Office Suite.

· A self-starter able to set priorities to accomplish goals and meet milestones independently and collaboratively in a team environment.

Preferred Certifications:

· Certified Meeting Planner

· Certified Associate in Project Management

Job Type: Full-time

Pay: $65,000.00 - $98,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Customer service: 5 years (Preferred)

License/Certification:

• Certification (Preferred)

Work Location: In person

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