Division Office Specialist
Full Time
Salem, OR
$2,874 - $4,172 a month
Posted
Job description
Initial Posting Date:
05/12/2023
Application Deadline:
05/26/2023
Agency:
Construction Contractors Board
Salary Range:
$2,874 - $4,172
Position Type:
Employee
Position Title:
Division Office Specialist
Job Description:
We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQIA+ community members. The strength of our agency lies in the diversity of our workforce and the perspectives our employees bring to their work at CCB. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.
Our mission...
The Construction Contractors Board promotes fair, honest and competitive construction industry and protects the consumer’s rights relating to improvements to real property. The Board regulates construction contractors and promotes a competitive business environment through education, contractor licensing, dispute resolution, and law enforcement.
The Construction Contractors Board (CCB) was created in 1971 with the primary purpose of protecting consumers who do business with construction contractors. The CCB ensures that, to the extent possible, contractors comply with state laws and regulations regarding contracting, construction liens, construction, licensing, employment, workers’ compensation insurance, safety, paying taxes, obtaining permits, and following building codes.
The Enforcement section is managed by the Enforcement Manager who leads and directs the agency enforcement program. The Enforcement Section is responsible for 4 work units: Field Services, Compliance, Collections and Dispute Resolution sections. Overall, the Enforcement section is focused on serving and protecting the public by responding to inquiries, complaints and contracting violations.
What’s in it for you:
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Rewarding work in a productive and creative environment
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Colleagues who are passionate about public service
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Work/life balance, 11 paid holidays a year, and acompetitive benefits package
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Advancement and learning opportunities that will help grow your career with the State of Oregon
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Live, work, and play inSalem, Oregon
Here’s what you will do:
In this position, you will provide telephone, clerical, word processing, and team support for the Enforcement and Disputes units. The Enforcement and Disputes Resolution sections are a very document heavy with coordinated timelines for items such as notices of intent, final orders, cease and desist orders, and jurisdiction complaints. Accuracy, teamwork, and collaboration are vital to the success of this role.
Here’s what you need to qualify:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Requested Skills:
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Experience engaging and collaborating with internal and external stakeholders and partners.
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Proficient verbal and written communication skills
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Demonstrated skills building relationships, working, and effectively communicating with a wide-variety of stakeholders, including executive level leaders, general public and staff.
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Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
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Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed.
Desired Attributes:
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Attention to detail.
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Demonstrated ability to work independently and be self-motivated, as well as the ability to be part of a team and be supportive to colleagues across agency sections, strive for positive outcomes.
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Use critical thinking skills/logic and reasoning to identify the strengths and areas of concern for alternative solutions, conclusions, or approaches to problems.
Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Errors or omissions may impact your rating or result in you not being considered for the job.
How to apply:
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To apply for this position, click on the "Apply" button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.
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External Applicants Click on the “Apply” button and submit your application. Click thislinkfor the External Candidate job aid, and view thisvideofor additional information.
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Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View thisjob aidfor assistance.
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Only complete applications received by the posted application deadline date will be considered.
After you apply:
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Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.
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Be sure to check both your email and Workday account for updates regarding this recruitment.
Additional information:
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Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
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You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.
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Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
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The Construction Contractors Board (CCB) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
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Have questions about Workday, and want some tips on understanding the state application process? Check out this link:https://www.oregon.gov/jobs/Pages/support.aspx.
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Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
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Workday will timeout after 15 minutes of inactivity.
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This posting closes at 11:59 PM on the close date listed.
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Be sure to check both your email and Workday account for updates regarding this recruitment.
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Workday performs best in Google Chrome.
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Resourcesand aJob Support Page.
Pay Equity:
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As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visithttp://www.oregon.gov/das/hr/pages/equity.aspxfor more information.
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Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review theClassification and Compensationpage for more details.
Helpful links and contact information:
Learn more about
CCB
Understanding the State Application Process
Help and Support
webpage
For questions about the job duties or application process, or if you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process please contact by e-mail at
Dana.zeimantz@ccb.oregon.gov
or by phone at 503-934-2244.
CCB is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.
For more information, please visit our
diversity, equity and inclusion webpage
.
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