Job description

Boart Longyear is seeking a Contract & Support Administrator for its Salt Lake, UT office. The Contract & Support Administrator is responsible to provide effective administrative assistance to the operations and contract services groups.

Minimum Qualifications

• Education minimum: high school diploma; Associates Degree in Business or Accounting a plus.
• High level of data entry accuracy a must.

• Ability to prioritize, handle multiple tasks simultaneously and meet established deadlines in a fast-paced environment.
• Self-motivated, customer service-focused, detail oriented and flexible.
• Ability to work additional hours if needed.

Essential Job Functions/Duties

• Provide general administrative support, including correspondence, filing, incoming calls, purchasing, receiving, ordering, scheduling, and itineraries.
• Manage the billing process within Oracle for the divisions including project set up, utilization reports, completion reports and man hour reports.
• Ensure that all internal paperwork, and other data entry requirements are completed accurately and on time.
• Following up with customers
• schedule employee flights, advance payments and deductions related to employees for multiple divisions.
• Administer the divisions T&E, Fuel and P-card programs.
• Follow-up with employees and expense statement discrepancies.
• Data entry for drilling report totals, invoicing, and weekly timesheet data entry for multiple divisions employees.
• Client Invoicing
• Provide customer service by answering customer queries, processing their invoice in a timely fashion, and answering queries promptly and accurately

• The ability to work with sensitive and confidential information.
• The ability to communicate with clients on invoice and contract issues.
• Assist with financial review as needed.

• Perform special projects as assigned.
• Communicate effectively with personnel in remote locations.
• Provide effective administrative assistance to the operations and contract services groups.
• Maintain a high degree of professionalism.

Key Capability Requirements:

• Perform special projects as assigned.
• Maintain a high degree of professionalism.
• Ensure that all internal paperwork, and other data entry requirements are completed accurately and on time
• End of Month Invoicing
• Raise & receipt supplier PO’s

Perks, Benefits and Compensation:

We know that talented people are attracted to companies with long term success, an amazing culture. We also know you want a company that provides competitive pay, comprehensive benefits and outstanding career advancement opportunities. If hired, you can expect;

• Strong compensation plan
• Full medical benefits
• Dental
• Vision
• 401K
• Paid Time Off
• Room for advancement
• Fun and relaxed work environment

About Boart Longyear:
Established in 1890, Boart Longyear is the world’s leading provider of drilling services, drilling equipment and performance tooling for mining and drilling companies. It also has a substantial presence in aftermarket parts and service, energy, mine de-watering, oil sands exploration, production drilling, and down-hole instrumentation.
Boart Longyear is headquartered in Salt Lake City, Utah, USA

*All new hires must pass a pre-employment background check and drug test*

Boart Longyear does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Boart Longyear does business

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• West Valley City, UT 84119: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Data entry: 1 year (Preferred)
• Creating Invoices: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Oracle: 1 year (Preferred)

Work Location: One location

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