The Harvard John A. Paulson School of Engineering and Applied Sciences is seeking a Coordinator for events and communication to support the Center for Research on Computation and Society (CRCS) (http://crcs.seas.harvard.edu/).

The CRCS Coordinator will work with the CRCS Program Manager and with faculty to coordinate and support administrative and financial operations for CRCS. CRCS brings together computer scientists and scholars from a broad range of fields to make advances in computational research that serve public interest. We are currently collaborating on interdisciplinary projects in areas such as conservation/sustainability, equity/fairness, and public health.

The Coordinator is the first person that researchers and visitors will go to for scheduling with faculty and purchases/reimbursements as well as travel arrangements. This position works closely with the designated Research Portfolio (Grant) Manager and CRCS Program Manager.

NOTE: This is a Term position for one year, with a possibility of renewal.

Responsibilities include organizing research meetings, coordinating workshop and symposia logistics, sustaining an effective web and social media presence, creating advertising materials for seminars and workshops, contributing to reports about accomplishments, and serving as the point person for financial transactions and administrative tasks. The Coordinator will also be responsible for processing financial transactions, including reimbursements, corporate card payments, invoices, and other transactional activities for internal and external vendors. The Coordinator will meet regularly with grant managers to review grant expenditures and provide updates. Event support may include handling logistics with caterers and other vendors and processing invoices. The Coordinator will manage complex calendar scheduling for faculty and coordinate scheduling and logistics for meetings, postdoc appointments, and travel. Occasional evening event support may be required. Other duties as assigned.

Two or more years of administrative experience. Education beyond high school may count towards years of experience.

• Interest in issues involving computing and public health, wildlife conservation, and/or equity is a plus.
• Previous experience or interest in event planning, coordination, and implementation is desired.
• Experience with calendaring, travel planning, file management; understanding the interplay of Mac/PC and Google/Microsoft is preferred
• Comfort with web-based collaboration and communication tools, including use of content-management systems.
• Strong written communication skills.
• Exceptional organizational skills.
• Understanding of financial systems to process financial transactions, including reimbursements, invoices, and corporate card payments or willingness to learn.

No certifications, licenses or registrations are required of this position.

There are no significant physical demands required of this position.

The work is performed in an office environment.

• Applicants should submit a resume and cover letter to be considered for this position.
• The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
• This is a one year term appointment, with the possibility of extension.
• This position will be based in Allston, MA, and an on-campus presence is required. Hybrid work/flexible work arrangements may be discussed during the interview process. Any remote work must be performed in a state in which Harvard is registered to do business (CT, MA, ME, NH, NY, RI, VT).
• The position will require compliance with updated Covid policies and guidance. These policies can be found at https://hr.harvard.edu/corona-virus-workplace-policies. The University requires Harvard community members to comply with the University’s health and safety guidelines and protocols, including but not limited to those related to COVID-19. As detailed on our COVID-19 Vaccine Requirement Webpage, the University requires all new employees to complete their primary series COVID-19 vaccination prior to their start date. You may claim exemption from the vaccination requirement for medical or religious reasons. Note that unvaccinated individuals who are approved for an exemption may be subject to additional public health measures.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Allston

403134 Coordinator I

Hybrid (partially on-site, partially remote)

Faculty and Lab Administration

-

Full-time

054

55 - Hvd Union Cler & Tech Workers

Education, Identity

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.