Job description
Overview:
Applications are being accepted for a full-time College Advancement Assistant at Moraine Park Technical College, Fond du Lac Campus. This position will provide administrative support and technical assistance to the Moraine Park Foundation/Office of College Advancement and administer the scholarship awarding process.
Summary of Work Schedule-Academic: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Total Hours/Week-Academic: 37.5
Summary of Work Schedule-Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m.
Total Hours/Week-Summer: 34
Weeks per year: 52
Hiring range: $19.21 - $22.60
Applications will be accepted until the position is filled; however, initial review of applicants will take place November 23, 2022.
Beginning: Immediately
Responsibilities:
- Provide administrative support and technical assistance to the Moraine Park Foundation/Office of College Advancement. Assist with coordinating communication and activities in support of the Moraine Park Foundation. Assist with all Foundation correspondence, including phone calls, newsletters, letters, postcards, emails, social media, and internal/external website content.
- Administer the Moraine Park Foundation scholarship program, utilizing appropriate technology and resources to ensure scholarships are awarded according to donor criteria. Select scholarship recipients, prepare and disseminate annual stewardship letters and scholarship award notifications. Provide support, direction and general information to students and donors regarding all scholarships.
- Record and acknowledge Foundation gifts in compliance with IRS and state rules and regulations, utilizing appropriate technology and resources. Track all pledges and donations, including cash and in-kind gifts. Develop and manage all monthly, quarterly and annual donor gift reports.
- Assist with Foundation events. Create project plans for tasks, deadlines, and responsible individuals. Coordinate external and internal correspondence to donors, vendors, and employees. Coordinate facility requirements, marketing collateral, and internal and external promotions. Attend events and resolve issues as they arise.
- Communicate with donors on issues related to monetary and in-kind contributions, payroll deductions and fund balances. Build and maintain positive relationships with donors in promotion of Foundation stewardship efforts.
- Provide administrative support for the Moraine Park Foundation Board of Directors including agendas and minutes for Board and committee meetings.
- Compile information and prepare reports to monitor the status of the budget. Track and monitor expenses and complete purchasing card reconciliation. Prepare purchase requisitions and check requests.
- In collaboration with Finance and Administration, prepare reports, journal entries and payment/billing requests between the Foundation and the College. Assist with preparing supporting documents for the financial audit and annual Form 990.
- Perform other duties as assigned.
Qualifications:
- Associate degree in administrative assistant, office management or a related field.
- Two years of office management work experience. Previous experience working with a Foundation is preferred.
- Any combination of equivalent training and experience that provides desired knowledge, skills and abilities.
- Demonstrated commitment to service excellence and foundation fiduciary management standards.
- Working knowledge of office practices, procedures, terminology and equipment.
- Extensive experience with computer applications, hardware and software, MS Office (specifically Excel, Word, PowerPoint and Outlook) and the Internet. Experience with scholarship and donor management software, such as Raiser’s Edge, preferred.
- Willingness to take initiative, work independently with little supervision and make decisions with minimal direction. Must demonstrate strong organizational and time management skills with the ability to prioritize projects with routine assignments.
- Ability to work with detailed information, compile statistics and data for reporting and to compose appropriate memos and correspondence. Ability to read and understand budget reports.
- Ability to communicate effectively, both verbally and in writing, and to build relationships with internal and external customers.
- Ability to maintain confidentiality and apply confidentiality rules/guidelines/laws. Ability to use judgment, discretion and decision-making skills in dealing with confidential and sensitive issues.
- Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.
- Knowledge of accounting methods and procedures preferred.
- Experience working in a team-based environment.
Benefits Summary:
WI Retirement
Group Life Insurance
Group Health Insurance
Group Dental Insurance
Group Vision Insurance
Long Term Disability
Short Term Disability
Paid Time Off
Paid Holidays
Flexible Spending
403(b)/457 Deferred Comp-Voluntary Retirement Savings Program Options
Wellness Program
Professional Development
Educational Assistance
Employee Assistance Program
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