Administrative Office of the Courts

Business Unit: 23200

Business Specialist 2, #00000447-23200, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 11-28-2022 - Close Date: 12-27-2022

Job Pay Range: II: $21.382 - $42.763 per hour

Target Pay Range/Rate: $21.382 - $26.727 per hour

The Second Judicial District Court is recruiting for a Full-Time, Classified, Business Specialist 2 position, #00000447-23200, for the Human Resource Division in Albuquerque, NM. SUMMARY OF POSITION: under supervision, organize and assist with business, fiscal or human resource functions of the court. Acting under general supervision organize and assist with the business, fiscal, and/or human resource functions of the division. The primary responsibilities for this position will be related to human resources. Finalist(s) may be subject to criminal background check.

EXAMPLES OF JOB DUTIES

The Business Specialist II is responsible for planning, organizing, and coordinating projects, activities, providing support for projects, and office functions.

Drafts, proofreads, edits, and distributes documents, reports, PowerPoint presentations, correspondence, agendas and minutes for meetings.

Serves as a liaison with other court staff, state agencies, and the public.

Compiles, analyzes, and prepares statistical reports.

Assists with the procurement process, which may include RFPs and contract management.

May assist with appropriation requests, operating budgets, supplemental budget requests, and/or budget adjustment requests.

May perform accounting or fiscal functions and assist with the preparation of the courts annual operating budget.

Ensures compliance with judicial branch, financial and/or human resources policies and procedures.

Prepares and submits financial, business or human resources documents and reports.

May manage or administer employee information, pay data, position changes, or reclassifications, new or changed positions and various human resources transactions utilizing the automated human resources system.

May administer and audit payroll processes, pay vouchers, direct deposit, and related corresponding queries and reports to ensure accuracy.

May track and prepare travel or other reimbursements.

Track capital inventory for a division or court and keep current records of fixed assets.

Provides assistance with budget, human resources, operational, or legislative projects.

May prepare, process, and post vouchers, operating transfers, encumbrances, warrants and warrant cancellations.

May review, interpret, and/or provide guidance on governmental employment regulations including but not limited to Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), Workers’ Compensation, and the American’s with Disability Act (ADA).

May log and reconcile bank statements to daily receipts and monthly reports, and assists with bookkeeping functions.

May prepare unclaimed property reports and operating transfers for unclaimed property.

Assists external auditors, and/or prepares documentation for financial audits.

May conduct and/or process new employee orientations, terminations, payroll and employee benefits.

Participates in creating and implementing specialized projects in the area of human resources, which may include but are not limited to, Equal Employment Opportunity (EEO), Employee Relations, Training, Performance Appraisals, Investigations and Compensation Analysis.

Provides and develops customized reports in order to identify trends, correlations to uncover insights, and/or audit data.

May provide guidance and assistance regarding progressive disciplinary matters.

Coordinates recruitment efforts and job postings and makes recommendations regarding applicant’s qualifications.

Participates in creating and implementing specialized projects in the area of human resources, which may include but are not limited to, Equal Employment Opportunity (EEO), Employee Relations, Training, Performance Appraisals, Investigations and Compensation Analysis.

Maintains filing systems and archives personnel actions, records, and/or other documents.

May be assigned supervisory duties under the mentorship of a supervisor or manager.

May act as IT site coordinator and maintain website.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of office management and administration; basic accounting, auditing, and reconciliation practices and procedures; human resources practices, principles, and techniques; auditing procedures and practices; purchasing and procurement processes; governmental processes; cash management; contract management; general budgeting and fiscal management; business and management principles; strategic planning; and coordination of people and resources.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid Vacation, Sick and Personal Leave, up to eight (8) weeks

Ten (10) paid holidays

Up to twelve (12) weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities and educational leave

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

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*these benefits vary by job classification or need*

QUALIFICATIONS

• Education: Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting or a directly related field.

• Education Substitution: Four (4) years’ of directly related or relevant experience may substitute on a year for year basis.
  

• Experience: Two (2) years’ of experience in office administration, public administration, banking, human resources, accounting or a directly related field.
  

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to two (2) years’ of experience. Thirty (30) semester hours’ equals one (1) year of experience.
  

TO APPLY: Apply at or send application or resume supplemental form with proof of education to 2ndjobapply@nmcourts.gov or the address below:

State of New Mexico

Second Judicial District Court

Human Resource Office

400 Lomas Blvd. NW (Third Floor/Room 325)

Albuquerque, NM 87102

Applications not including copies of information requested on the employment application will be rejected.

The Second Judicial District Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division of the need for an accommodation.

EQUAL OPPORTUNITY EMPLOYER